Library Systems & Services, LLC

Accounts Payable

• Process and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy
• Manage regular accounts payable payment cycles and off-cycle payments
• Monitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolution
• Respond to vendor and internal team inquiries regarding invoices, payments, expenses, and accounts payable matters
• Monitor outstanding invoices and approvals and follow up with stakeholders to ensure timely processing
• Research and resolve invoice, payment, vendor, expense, and coding discrepancies
• Assist with vendor maintenance and ensure vendor records and supporting documentation remain accurate and complete
• Prepare and monitor positive pay files and exceptions, as applicable
• Review employee expense reports and corporate card transactions for documentation, coding, and policy compliance
• Support Ramp administration, including employee access, corporate cards, expense requirements, and user troubleshooting
• Support month-end close activities, including AP-to-GL reconciliation, researching discrepancies, and preparing documentation
• Assist with general ledger account reconciliations and other accounting projects
• Support monthly billing by pulling, reviewing, and organizing supporting documentation
• Maintain organized accounts payable records and assist with audit and year-end requests
• Check and organize mail in the office and assist with light administrative tasks
• Assist with ad hoc Finance and accounting projects

Accounts Payable Specialist