Administrative Assistant, Spare Parts

Liebherr Group

. Provide administrative support by handling information requests .

Posted 9/29/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including handling inquiries, managing invoicing processes, and maintaining accurate records. Proficient in tracking sales and purchase orders while ensuring effective communication with accounting and other departments.

Highest-signal resume keywords

MCC InvoicingCustomer Credits ManagementEnd-Of-Month ClosingSales/Purchase Order TrackingRecord Maintenance

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

InvoicingRecord FilingInformation Request HandlingCustomer Interaction TrackingCorrespondence Preparation

Soft Skills

CommunicationOrganizational SkillsCustomer Service

Certifications & Qualifications

High School GraduateGED

Industry Keywords

Administrative SupportInformation ManagementInterdepartmental Communication

About the role

Key responsibilities & impact

Provide administrative support by handling information requests
Prepare correspondence
Receive visitors and provide information about organizational activities, departments, offices, and employees
Schedule meetings and answer the main phone
Answer inquiries and obtain information for customers, visitors, and other interested parties
File correspondence, invoices, and other records; locate and remove files when requested
Handle MCC invoicing, customer credits, and interdepartmental invoice requests
Record customer interactions, transactions, inquiries, complaints, comments, and actions taken
Prepare and deliver incoming invoices for managers' approval
Execute end-of-month closing
Track open Sales/Purchase orders daily via reporting and distribute them to SPAs
Handle integration errors and communicate with Accounting when needed

Requirements

What you’ll need

High school graduate or GED
Applicants must be legally authorized to work in the United States without the need for current or future sponsorship
Apply through the online career portal; resumes submitted via email will not be reviewed
Ability to answer inquiries and obtain information for customers, visitors, and other interested parties
Ability to file correspondence, invoices, and other records
Experience or ability to handle MCC invoicing, customer credits, and interdepartmental invoice requests
Ability to maintain records of customer interactions and transactions
Ability to prepare invoices for managers' approval
Ability to execute end-of-month closing
Ability to track open Sales/Purchase orders through reporting
Ability to handle integration errors and communicate with Accounting

Benefits

Comp & perks

Major medical insurance
Dental insurance
Vision insurance
401K plan with company match
Paid vacation
Paid personal days
Competitive salary
Secure work environment