Paralegal

LIFE COURIERS

. Maintain a centralized, accurate, and up-to-date register of all U.S.

Posted 10/31/2026full-timeRemote • United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in U.S. corporate entity administration, compliance management, and maintaining accurate corporate records across multiple jurisdictions. Proficient in coordinating state registrations, annual reports, and compliance obligations while ensuring confidentiality and professionalism.

Highest-signal resume keywords

Corporate GovernanceEntity Compliance ManagementParalegal CertificateState Registrations CoordinationMicrosoft Excel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Corporate Records ManagementEntity Compliance TrackingStatutory Record MaintenanceCompliance Calendar ManagementAnnual Report PreparationTax Filings ManagementFiling Deficiencies ResolutionOperational MonitoringAudit Trail MaintenanceDigital Record Keeping

Soft Skills

Exceptional Organizational SkillsAttention to DetailStrong Written CommunicationStrong Verbal CommunicationSound Judgment

Certifications & Qualifications

Paralegal Certificate

Industry Keywords

U.S. Legal EntitiesCompliance RisksRegistered AgentsState Filing OfficesThird-Party Compliance ProvidersCorporate TransactionsConfidential Corporate RecordsGovernance DocumentationFormation DocumentsCertificates of Good Standing

About the role

Key responsibilities & impact

Maintain a centralized, accurate, and up-to-date register of all U.S. legal entities
Organize and retain complete corporate records, formation documents, certificates of good standing, annual filings, tax-related records, and governance documentation
Provide executive leadership with updates on entity status, outstanding requirements, compliance risks, and deadlines
Manage state registrations and foreign qualifications across multiple U.S. jurisdictions
Coordinate with registered agents, state filing offices, external legal counsel, and third-party compliance providers
Monitor operational, entity-structure, and state-requirement changes
Track renewals and statutory obligations and update entity information
Obtain, review, and maintain certificates of good standing and other state-issued documentation
Oversee preparation and timely submission of annual reports, state franchise tax filings, payments, and recurring compliance obligations
Maintain a comprehensive compliance calendar and retain supporting documentation and audit trails
Research jurisdiction-specific requirements and resolve filing deficiencies, delinquent registrations, and compliance risks
Standardize and improve entity management and compliance processes
Maintain reporting and tracking systems and support corporate transactions and audits
Collaborate with Finance, Tax, internal departments, external advisors, and service providers
Establish a complete, centralized, and reliable view of U.S. legal entities and compliance status during the first six months
Safeguard confidential corporate records
Perform additional duties assigned by management

Requirements

What you’ll need

Five or more years of experience as a corporate paralegal, legal entity administrator, or in a comparable corporate governance and compliance role
Currently holds a Paralegal Certificate from an accredited program
Demonstrated experience managing corporate records and entity compliance across multiple U.S. legal entities and jurisdictions
Direct experience coordinating state registrations, annual reports, registered agents, and state franchise tax filings
Experience maintaining corporate entity registers, statutory records, compliance calendars, and supporting documentation
Strong understanding of U.S. corporate entity administration and recurring obligations for maintaining entities in good standing across multiple states
Experience working with state filing offices, registered agent providers, external legal counsel, accountants, or third-party compliance service providers
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, including communicating compliance status, outstanding items, and potential risks to executive leadership
Ability to work independently, exercise sound judgment, and manage multiple priorities in a remote environment
Proficiency with Microsoft Office applications, particularly Excel
Ability to maintain structured tracking systems and digital corporate records
High level of professionalism and discretion when handling confidential corporate and financial information
Authorized to work in the United States without work authorization or sponsorship now or in the future
Ability and willingness to travel up to 10% of the time

Benefits

Comp & perks

Paid Time Off, Sick Time, and Floating Holidays
Medical, Dental, and Vision Insurance
Basic AD&D, Short-Term Disability, and Long-Term Disability at no cost to employees
Voluntary Term Life, AD&D, Accident, Hospital Indemnity, and Critical Illness insurance
401(k) retirement plan with a company match
Remote position with typical business hours and flexibility as needed
Ability and willingness to travel up to 10% of the time