Executive Administrative Assistant – People Services

Lifelong Learning Administration Corporation

. Provide highly confidential and operational support to the Chief Human Resources Officer and People Services leadership team .

Posted 10/3/2026full-timeLancaster • California • United StatesMid-LevelSenior💰 $30 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including calendar management, communication, and project coordination within a confidential environment. Proficient in Microsoft Office applications and experienced in supporting senior leadership in Human Resources or People Services.

Highest-signal resume keywords

Calendar ManagementConfidential Information HandlingMicrosoft Office ProficiencyExecutive CommunicationProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportBudget TrackingReport PreparationMeeting CoordinationDocument Management

Soft Skills

Organizational SkillsInterpersonal CommunicationProblem-Solving SkillsPlanning SkillsDiscretion

Tools & Technologies

HRISCanvaMicrosoft TeamsReporting ToolsVirtual Collaboration Tools

Industry Keywords

Human ResourcesPeople ServicesExecutive SupportConfidentialityRecords Management

About the role

Key responsibilities & impact

Provide highly confidential and operational support to the Chief Human Resources Officer and People Services leadership team
Manage and maintain the CHRO’s calendar, including meetings, travel arrangements, leadership events, and strategic planning sessions
Coordinate meeting logistics, prepare agendas, gather supporting materials, document action items, and track follow-up activities
Screen, prioritize, and manage communications on behalf of the CHRO
Organize and maintain confidential files, correspondence, personnel information, and executive records
Draft, review, edit, and format executive communications, presentations, reports, and correspondence
Support People Services initiatives through project activities, deadline tracking, project information maintenance, and deliverable monitoring
Facilitate communication among People Services leaders, cross-functional partners, and external stakeholders
Prepare reports, dashboards, presentations, and meeting materials using HR and business system data
Coordinate department meetings, leadership retreats, employee events, and organizational activities
Assist with budget tracking, purchase requests, expense reporting, and invoice processing
Handle sensitive employee, organizational, compensation, and workforce information with strict confidentiality
Maintain leadership meeting records, distribute materials, and track follow-up actions
Ensure compliance with policies, procedures, and records management requirements
Maintain accurate documentation and retention of People Services records and executive files
Serve as a primary point of contact for internal and external stakeholders interacting with the CHRO’s office
Provide administrative support to additional People Services leaders as assigned
Perform other duties and special projects as assigned

Requirements

What you’ll need

Bachelor’s degree in a related field or 2 years equivalent work experience demonstrating applicable skills in a relevant industry or discipline
Five (5) years of progressively responsible administrative support experience, including experience supporting senior leaders or executives
Experience managing calendars, travel arrangements, meetings, and confidential information
Proficient level of skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications
Experience working in a highly confidential work environment with demonstrated discretion
Administrative support skills within an executive-level environment
Strong organizational, planning, and prioritization capabilities
Strong verbal, written, and interpersonal communication skills
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
Ability to prepare professional presentations, reports, and executive communications
Strong problem-solving and analytical skills
Knowledge of human resources functions, practices, and terminology preferred
Bachelor's degree in Business Administration, Human Resources, or a related field preferred
Experience working in a Human Resources or People Services environment highly preferred
Experience supporting a Chief Human Resources Officer, executive leader, or senior HR leadership team
Experience with Canva, PowerPoint, AI tools, HRIS, reporting tools, document management systems, virtual collaboration tools, and related technology applications preferred, but not required
Ability to work independently and collaboratively in a fast-paced environment
Ability to exercise sound judgment and maintain confidentiality of sensitive information
Ability to manage multiple priorities with competing deadlines
Ability to travel in performance of job duties
Ability to lift, carry, push, and pull objects weighing up to 10 pounds

Benefits

Comp & perks

Hybrid work arrangement
Ability to travel in performance of job duties
Reasonable accommodation for individuals with disabilities