Executive Assistant

LightEdge Solutions

. Provide operational and administrative support primarily to the CEO, CFO, and COO .

Posted 9/17/2026full-timeDes Moines • Arizona • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support through advanced calendar, travel, and expense management, while maintaining high standards of confidentiality and integrity. Proficient in Microsoft 365 and virtual collaboration tools, with a strong focus on process improvement and effective communication.

Highest-signal resume keywords

Expert Calendar ManagementTravel CoordinationExpense ReportingMicrosoft 365 ProficiencyExecutive-Level Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar OrchestrationTravel ManagementExpense ManagementDocument ProofreadingVersion ControlLogistics ManagementProcess ImprovementProject CoordinationMeeting CoordinationExecutive Presentation Support

Soft Skills

Proactive Problem-SolvingMeticulous OrganizationInterpersonal PresenceSound JudgmentAbility to Thrive Under Pressure

Tools & Technologies

Microsoft 365TeamsSharePointOneDriveExpense/Travel PlatformsCollaboration Systems

Industry Keywords

C-Level SupportExecutive AssistantBoard Materials CoordinationSales Leadership RhythmsExecutive Offsites

About the role

Key responsibilities & impact

Provide operational and administrative support primarily to the CEO, CFO, and COO
Own complex calendar orchestration, meeting logistics, and time-blocking for competing executive priorities
Anticipate calendar conflicts and resolve them proactively
Manage end-to-end travel, including air, hotel, ground transportation, and itineraries
Complete accurate and timely expense reporting and optimize travel within budget constraints
Track executive deliverables, deadlines, and follow-ups
Create reminders, checklists, and weekly status updates
Prepare, proofread, and coordinate executive presentations, pre-reads, and briefing documents
Consolidate cross-functional inputs and ensure version control, data accuracy, and on-time distribution
Draft agendas and capture decisions, action items, and owners
Circulate meeting minutes and follow-up trackers; monitor progress and escalate risks
Coordinate executive roundtables and advisory sessions, including CAB, PAB, and analyst briefings
Support SKO, Presidents Club, and executive retreats as needed
Serve as the first point of contact and liaison between executives and internal/external stakeholders
Triage requests and protect executive time
Partner with Marketing/Communications on brand-compliant communications
Partner with HR/Talent on interview scheduling and onboarding touchpoints
Improve administrative processes through templates, checklists, and automation
Maintain executive SOPs and playbooks
Use Microsoft 365, expense/travel platforms, and collaboration systems
Maintain document hygiene and secure sharing aligned with brand guidelines
Handle sensitive information with absolute discretion and follow company policies and brand standards

Requirements

What you’ll need

5–7+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-moving, growth-oriented environment
Expert calendar, travel, and expense management
Strong written communication, proofreading, and presentation support skills
Proficiency with Microsoft 365 and virtual collaboration tools, including Teams, SharePoint, and OneDrive
Comfort with branded templates and executive-ready formatting
High integrity and sound judgment
Ability to manage confidential information
Experience coordinating board materials and executive offsites
Familiarity with sales leadership rhythms, including QBR and SKO, and partner/customer executive meetings
Experience setting up Executive Sponsor check-ins
Background supporting multiple executives simultaneously
Process improvement or project coordination experience
Proactive problem-solving and follow-through
Executive-level writing and interpersonal presence
Ability to summarize and escalate effectively
Meticulous organization, logistics management, version control, and documentation discipline
Ability to thrive amid dynamic priorities and tight deadlines while maintaining composure and quality

Benefits

Comp & perks

Hybrid work arrangement
Occasional travel to executive meetings, offsites, SKO, or partner/customer events as needed
Equal employment opportunities
Respectful, inclusive workplace