Executive Assistant

Lilac

. Own and manage the CEO's calendar, including board matters, site visits, investor meetings, and regulatory engagements .

Posted 9/23/2026full-timeRemote • United StatesMid-LevelSenior💰 $90,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars, travel coordination, and high-level documentation while maintaining confidentiality and professionalism. Proficient in creating executive-ready presentations and effectively communicating with C-suite executives and stakeholders.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationExecutive CommunicationConfidential Information HandlingMicrosoft Office Proficiency

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument DraftingPresentation Development

Soft Skills

Attention to DetailResourcefulnessProfessional PresenceTrust BuildingOrganizational Skills

Tools & Technologies

Microsoft OfficeZoomExpense PlatformsTravel PlatformsSharePoint

Industry Keywords

C-Suite SupportMulti-Site CoordinationIndustrial EnvironmentMiningNatural Resources

About the role

Key responsibilities & impact

Own and manage the CEO's calendar, including board matters, site visits, investor meetings, and regulatory engagements
Proactively resolve scheduling conflicts and protect time for top priorities
Manage calendars, scheduling, and meeting logistics for three additional C-suite executives
Arrange complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
Support external partners, visiting officials, and international hires with visa support letters, invitation letters, and other high-level documentation
Serve as first point of contact for urgent, time-sensitive matters, including outside standard business hours
Plan and execute logistics for leadership meetings, offsites, quarterly business reviews, board meetings, and company-wide events
Provide on-site support at select conferences or team gatherings
Process expense reports, invoices, and purchase orders for executives
Draft, proofread, and format executive correspondence, memos, and internal communications
Manage highly confidential operational, financial, personnel, and regulatory information
Prepare briefing materials and flag scheduling conflicts proactively
Partner with facilities, IT, and site operations teams to coordinate executive visits to project sites, including safety briefings and field-location logistics
Provide backup support to other administrative staff and assist with ad hoc projects
Build executive-ready PowerPoint decks for board meetings, investor updates, all-hands presentations, and leadership offsites
Report directly to the CEO

Requirements

What you’ll need

5+ years supporting C-Suite or senior executives, ideally in a multi-site, industrial, mining, energy, or natural resources environment
Tenacious and resourceful; able to get things done when the path isn't obvious and maintain attention to detail
Track record of building trust quickly with executives, board members, and cross-functional partners
Polished, professional presence paired with genuine warmth and energy
Proven ability to manage complex, frequently changing calendars and heavy travel coordination across time zones
Comfortable being "on call" for urgent matters and adjusting personal schedule when business needs require it
Sound judgment handling sensitive and confidential information with integrity
Strong written and verbal communication at an executive level
Highly organized with ability to juggle competing priorities
Flexible and steady under pressure in a fast-paced, evolving environment
Willingness and ability to travel approximately 20% of the time, including to project sites in varied field/industrial settings
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Familiarity with collaboration tools (Zoom, expense/travel platforms)
Advanced PowerPoint skills; comfortable building board- and investor-grade presentations from rough inputs
Bachelor's degree in business or other relevant subjects (preferred qualification)

Benefits

Comp & perks

Discretionary bonus
Stock options
Health, dental, and vision insurance
Short-term and long-term disability insurance
401k with pre- and post-tax investing options
Flexible spendings account/Health savings account
Group and term life
Flexible time off
Paid holidays
Paid sick leave
Eight weeks of paid parental leave
Employee assistance program
Monthly phone stipend
Catered lunch for on-site employees