Lilac

Executive Assistant

• Own and manage the CEO's calendar, including board matters, site visits, investor meetings, and regulatory engagements
• Proactively resolve scheduling conflicts and protect time for top priorities
• Manage calendars, scheduling, and meeting logistics for three additional C-suite executives
• Arrange complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Support external partners, visiting officials, and international hires with visa support letters, invitation letters, and other high-level documentation
• Serve as first point of contact for urgent, time-sensitive matters, including outside standard business hours
• Plan and execute logistics for leadership meetings, offsites, quarterly business reviews, board meetings, and company-wide events
• Provide on-site support at select conferences or team gatherings
• Process expense reports, invoices, and purchase orders for executives
• Draft, proofread, and format executive correspondence, memos, and internal communications
• Manage highly confidential operational, financial, personnel, and regulatory information
• Prepare briefing materials and flag scheduling conflicts proactively
• Partner with facilities, IT, and site operations teams to coordinate executive visits to project sites, including safety briefings and field-location logistics
• Provide backup support to other administrative staff and assist with ad hoc projects
• Build executive-ready PowerPoint decks for board meetings, investor updates, all-hands presentations, and leadership offsites
• Report directly to the CEO