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Administrative Assistant I
Localiza&Co. Create and track purchase requisitions in SAP MM, ensuring accurate entry of information, cost centers, materials, and suppliers .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in SAP MM for procurement processes, including requisitions and purchase orders, while maintaining strong organizational and communication skills to manage multiple demands effectively.
Highest-signal resume keywords
SAP MM ExperienceRequisition ManagementPurchase Order ProcessingIntermediate Excel SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
SAP MMRequisitionsPurchase OrdersProcurement ProcessesInvoicingPayment ProcessesData AnalysisRecord MaintenanceProcess Efficiency Improvement
Soft Skills
Strong Communication SkillsInterpersonal SkillsCollaborative ProfileProactive AttitudeSense of Urgency
Tools & Technologies
Excel
Industry Keywords
EngineeringInfrastructureFacilitiesExpansionConstruction Projects
About the role
Key responsibilities & impact- Create and track purchase requisitions in SAP MM, ensuring accurate entry of information, cost centers, materials, and suppliers
- Support the procurement of materials, furniture, equipment, and services required for projects in the department
- Consolidate and organize project demands, contributing to purchase planning and reducing emergency requests
- Track the requisition and purchase order workflow, monitoring outstanding items and deadlines with the responsible departments
- Maintain ongoing coordination with Procurement, Engineering, Operations, Finance/Tax, PMO, and suppliers
- Support processes related to purchase orders, invoices, documentation, and payments
- Maintain records, conduct analyses, and track purchases made for construction sites and projects
- Maintain the organization and traceability of requested materials
- Provide operational support to the team in procurement processes and routines and in the use of SAP MM
- Support the onboarding of new employees regarding the department’s workflows and systems
- Identify opportunities to improve, simplify, and increase process efficiency
Requirements
What you’ll need- Experience with or knowledge of SAP MM
- Experience with requisitions, purchase orders, and administrative procurement processes
- Intermediate Excel skills
- Strong organizational skills to manage multiple simultaneous demands
- Good communication and interpersonal skills
- Ability to follow up on outstanding items and meet deadlines
- Collaborative, proactive profile with a sense of urgency and ownership
- Preferred: experience in Engineering, Infrastructure, Facilities, Expansion, or Procurement departments
- Preferred: experience procuring materials for construction projects
- Preferred: knowledge of invoicing and payment processes
- Preferred: experience in environments with a high volume of projects and suppliers
Benefits
Comp & perks- Profit-sharing
- Meal allowance
- Food allowance
- Health insurance
- Dental insurance
- Gympass
- Private pension plan
- Transportation allowance
- Allya benefits platform
- Unlimited access to a variety of courses through our Localiza University
- Internal training and development programs
- Discounts on vehicle purchases and rentals