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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in planning and executing medical education events, including managing logistics, vendor coordination, and budget reconciliation. Proficient in utilizing Microsoft Office applications and basic audio-visual equipment to enhance event delivery and attendee satisfaction.
Highest-signal resume keywords
Event PlanningProject ManagementBudgetingMicrosoft Office ProficiencyAudio-Visual Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event Logistics ManagementContract NegotiationData AnalysisVendor ManagementCustomer Satisfaction Enhancement
Soft Skills
Time ManagementCommunication SkillsProblem SolvingFlexibilityDecision Making
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsMicrosoft SharePointZoom MeetingsSurvicateHubSpotSlido
Industry Keywords
Medical Education EventsOnsite ExecutionEvent Life CycleFeedback GatheringEvent Inventory Management
About the role
Key responsibilities & impact- Assist with planning and execution of 300+ medical education events from conception to completion
- Source, coordinate, and manage events within Texas and other assigned locations
- Manage operational delivery of in-person, virtual, and hybrid events, including pre-event planning, day-of execution, and post-event communication
- Oversee event life cycle, including site selection, contract negotiation, food and beverage planning, A/V coordination, onsite execution, vendor management, budgeting, reconciliation, and event logistics documentation
- Serve as primary onsite contact and coordinate event setup and tear-down
- Greet attendees and create a welcoming atmosphere
- Gather feedback from attendees, clients, and faculty
- Create reports analyzing event data and return on investment
- Create and update department documents and presentations for each event
- Collaborate cross-functionally with department leaders and teams on event project status
- Participate in ongoing training and communicate company goals and direction to attendees
- Maintain company-branded event inventory and place orders as needed
- Travel approximately 60–70% annually for events and company functions, assisting with event production and supervising vendor logistics
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor’s Degree or 2-3 years of relevant experience in a similar role
- Exceptional time management skills, project management ability, and ability to meet deadlines
- Excellent written and verbal communication skills, including communication with senior-level leaders and client organizations
- Sound working knowledge of the current role and technical systems, applications, and equipment used
- Ability to prioritize and plan work activities and events
- Ability to make independent, sound decisions with limited supervision
- High standards and quality assurance focus
- Ability to enhance customer satisfaction
- Effectiveness and flexibility in changing environments, responsibilities, tasks, and people
- Ability to identify and resolve issues quickly and escalate concerns appropriately
- Comfort working with basic audio-visual equipment, including inspection, inventory control, and troubleshooting
- Willingness to learn new technologies and work across multiple software platforms
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido preferred but not required
- Ability to lift, carry, pull, or move up to 20 pounds occasionally
- Ability to walk and stand for extended periods, especially at events
- Ability to bend, twist, and reach during events
- Willingness to travel frequently and work occasional evenings and weekends
- Must be located in the Austin, TX area
Benefits
Comp & perks- Competitive salary
- Phenomenal incentive opportunity
- Full suite of benefits
- On-the-job training
- Professional development opportunities
- Opportunities for growth
- Ability to make a difference in the healthcare industry