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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in planning and executing medical education events, including managing logistics, vendor coordination, and budget reconciliation. Proficient in utilizing Microsoft Office applications and basic audio-visual equipment while maintaining high standards of customer satisfaction and effective communication.
Highest-signal resume keywords
Event Planning and ExecutionProject ManagementBudgeting and ReconciliationMicrosoft Office ProficiencyCustomer Satisfaction Improvement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event Logistics ManagementContract NegotiationA/V CoordinationData Analysis and ReportingVendor ManagementTime ManagementIssue Identification and ResolutionBasic Audio-Visual Equipment HandlingEvent Setup and Tear DownTravel Coordination
Soft Skills
Excellent Written and Verbal CommunicationFlexibility with Changing EnvironmentsAbility to Prioritize and PlanIndependent Decision-MakingCustomer Interaction Skills
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsMicrosoft SharePointZoom MeetingsSurvicateHubSpotSlido
Industry Keywords
Medical Education EventsIn-Person EventsVirtual EventsHybrid EventsEvent ProductionClient OrganizationsEvent Inventory ManagementFeedback GatheringCross-Functional CollaborationAustin, TX Area
About the role
Key responsibilities & impact- Assist with planning and execution of 300+ medical education events from conception to completion
- Source, coordinate, and manage events within Texas and other assigned locations
- Manage operational delivery of assigned in-person, virtual, and hybrid events
- Handle pre-event planning, day-of event execution, and post-event communication
- Oversee site selection, contract negotiation, food and beverage planning, A/V coordination, onsite execution, vendor management, budgeting, reconciliation, and event logistics documentation
- Serve as primary onsite contact under limited supervision
- Coordinate event setup and tear down
- Greet attendees and create a welcoming atmosphere
- Gather feedback from attendees, clients, and faculty
- Create reports analyzing event data and return on investment
- Create and update department documents and presentations
- Work cross-functionally with department leaders and teams to communicate event project status
- Participate in ongoing training and development related to company goals and direction
- Maintain company-branded event inventory and place orders as needed
- Travel approximately 60–70% annually for events and company functions
- Assist with event production and supervise vendor-related logistics
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor’s Degree or 2-3 years of relevant experience in a similar role
- Exceptional time management skills, project management ability, and ability to meet deadlines
- Excellent written and verbal communication skills, including communication with senior-level leaders and client organizations
- Working knowledge of current-role technical systems, applications, and equipment
- Ability to prioritize and plan work activities and events
- Ability to make independent, sound decisions with limited supervision
- Ability to maintain high standards and quality assurance
- Customer-satisfaction improvement skills
- Flexibility with changing environments, responsibilities, tasks, and people
- Issue identification and resolution skills, with appropriate escalation
- Comfort working with basic audio-visual equipment, including inspection, inventory control, and troubleshooting
- Willingness to learn new technologies and work in multiple software platforms
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido preferred but not required
- Able to lift, carry, pull, or otherwise move up to 20 pounds occasionally
- Able to walk and stand for extended periods, especially at events
- Able to bend, twist, and reach, especially during events
- Must be open to frequent travel and occasional evenings and weekends
- Must be located in the Austin, TX area
Benefits
Comp & perks- Competitive salary
- Phenomenal incentive opportunity
- Full suite of benefits
- On-the-job training
- Professional development opportunities
- Opportunities for growth
- Hybrid work environment