Executive Assistant

Lotane & Associates, P.A.

. Provide comprehensive administrative support to the Director of Operations .

Posted 10/17/2026full-timeCocoa • Florida • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing comprehensive administrative support to C-Suite executives. Proficient in maintaining confidentiality, coordinating events, and managing communications effectively.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementEvent CoordinationMicrosoft Office SuiteConfidentiality Maintenance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportCalendar ManagementMarket ResearchExpense ReportingFiling Systems ManagementEvent CoordinationPurchasing JudgmentTask PrioritizationCommunication SkillsProblem-Solving Skills

Soft Skills

ProfessionalismIntegrityAttention to DetailCollaborationMultitasking

Tools & Technologies

Monday.comMicrosoft WordMicrosoft OutlookMicrosoft PowerPointStandard Office Equipment

Certifications & Qualifications

High School DiplomaGEDAssociate's Degree (Preferred)

Industry Keywords

C-Suite SupportAdministrative AssistantConfidential Information HandlingStakeholder LiaisonCommunication Management

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Director of Operations
Manage and maintain calendars, schedules, meetings, conference calls, and appointments
Coordinate travel and accommodation, including flights, hotels, and transportation
Organize meetings, prepare materials, take notes, and distribute minutes
Follow instructions accurately and complete assigned tasks within deadlines
Liaise between the executive team and internal and external stakeholders
Prepare emails, memos, reports, presentations, and correspondence
Handle phone calls, emails, mail, and other communications
Maintain confidentiality and handle sensitive information discreetly
Conduct research and support projects and initiatives
Coordinate and execute special projects and events
Purchase and manage office supplies, equipment, event materials, and facility needs
Conduct market research, identify vendors, and negotiate contracts and pricing
Create and maintain physical and digital filing systems
Prepare monthly expense reports and maintain purchase records
Coordinate weekly All Hands meetings and prepare agendas and documents
Maintain and update administrative tasks via Monday.com
Perform other duties as assigned

Requirements

What you’ll need

High school diploma/GED required
Associate’s degree or administrative training preferred
Previous experience as an Administrative Assistant or in a similar position
Proven experience as an executive administrative assistant or in a similar role supporting C-Suite Level Leadership
Ability to work independently and collaborate effectively with colleagues at all levels
Professionalism, integrity, and ability to maintain strict confidentiality
Excellent organizational and time management skills; ability to multitask and prioritize
Strong attention to detail and problem-solving skills
Exceptional written and verbal communication skills
Ability to understand and follow verbal and written instructions, apply feedback, and ask appropriate questions
Sound purchasing judgment and ability to work within approved budgets
Strong event coordination skills
Familiarity with standard office equipment including computers, tablets, phones, printers, and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Benefits

Comp & perks

Medical Insurance – Employer/employee shared cost coverage
Employee-Paid Vision and Dental Insurance
Employee-Paid AFLAC Supplemental Plans for accidents, short-term disability, and other needs
Employer-Paid Life Insurance – $20,000 policy
401(k) Retirement Plan – company match of up to 5% after one year of employment
Paid Time Off (PTO)
9 paid holidays annually
Volunteer Time Program – earn additional PTO by giving back to the community
Employee Assistance Program (EAP) – confidential counseling and support services
Employee Discount Programs