Lotane & Associates, P.A.

Executive Assistant

• Provide comprehensive administrative support to the Director of Operations
• Manage and maintain calendars, schedules, meetings, conference calls, and appointments
• Coordinate travel and accommodation, including flights, hotels, and transportation
• Organize meetings, prepare materials, take notes, and distribute minutes
• Follow instructions accurately and complete assigned tasks within deadlines
• Liaise between the executive team and internal and external stakeholders
• Prepare emails, memos, reports, presentations, and correspondence
• Handle phone calls, emails, mail, and other communications
• Maintain confidentiality and handle sensitive information discreetly
• Conduct research and support projects and initiatives
• Coordinate and execute special projects and events
• Purchase and manage office supplies, equipment, event materials, and facility needs
• Conduct market research, identify vendors, and negotiate contracts and pricing
• Create and maintain physical and digital filing systems
• Prepare monthly expense reports and maintain purchase records
• Coordinate weekly All Hands meetings and prepare agendas and documents
• Maintain and update administrative tasks via Monday.com
• Perform other duties as assigned

Explore Executive Assistant at Lotane & Associates, P.A.. Review requirements and application details.