Executive Assistant

Low Income Investment Fund

. Provide broad executive support to the Chief External Affairs Officer (CEAO) .

Posted 9/29/2026full-timeAtlanta • United StatesJuniorMid-Level💰 $100,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong executive support capabilities, including advanced proficiency in Microsoft Office Suite, Salesforce, and effective communication skills. Capable of managing complex logistical arrangements and maintaining high standards of quality and organization in a fast-paced environment.

Highest-signal resume keywords

Executive SupportMicrosoft Office SuiteSalesforceOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Microsoft TeamsOutlookWordPowerPointExcelZoomSalesforceAsanaResearchExpense Management

Soft Skills

Interpersonal SkillsAttention to DetailSelf-MotivationCreativityFlexibility

Tools & Technologies

AsanaSalesforceConcurExpensifyNitroLucidchart

Industry Keywords

C-Level Executive SupportCommunity DevelopmentEarly Childhood EducationPolicyCommunications

About the role

Key responsibilities & impact

Provide broad executive support to the Chief External Affairs Officer (CEAO)
Serve as the primary point of contact for internal and external constituencies concerning the CEAO’s office
Act as a gatekeeper and prioritize conflicting needs
Schedule and manage calls, videoconferences, and in-person meetings
Maintain the CEAO’s Outlook contacts and keep the CEAO informed of commitments and responsibilities
Obtain preparatory materials for meetings and attend virtual meetings as requested
Take and distribute meeting notes and track follow-up tasks in Asana
Arrange travel, including plane, train, hotel reservations, and conference registration
Coordinate weekly External Affairs team meetings, agendas, materials, and notes
Coordinate expense reports with receipts
Compose correspondence and emails on behalf of the CEAO
Maintain electronic files and records
Complete mailings and shipping and obtain office supplies and equipment
Complete special projects involving research, analysis, document formatting, and recommendations
Create PowerPoint presentations and use Lucidchart for workflows and visualization
Lead e-signature processes via Nitro or other platforms
Maintain and update the delegation hierarchy chart
Assist with annual department budgets, monitor expenditures, and report variances
Initiate and execute contracts in Salesforce and coordinate approved consultant and vendor payments
Provide occasional support to other External Affairs team members
Support board-related matters and coordinate preparation of committee and board meeting materials
Coordinate with other executive assistants on important meetings and events
Identify ways to streamline company operations and improve productivity
Report to the CEAO

Requirements

What you’ll need

A bachelor’s degree or equivalent experience is required
Minimum of two years of comparable experience supporting a C-level executive
Ability to work independently in a fast-paced environment, with minimal supervision
Ability to adapt to evolving situations and anticipate executive needs
High standard for generating quality work and a positive attitude and demeanor
Strong interpersonal skills
Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint
Proficiency with Excel and Zoom
Familiarity with Salesforce and expense management systems such as Concur or Expensify
Strong administrative and organizational skills
Excellent verbal and written communication skills
Research experience
Ability to work under pressure and meet deadlines
Ability to handle complex logistical arrangements
Excellent attendance, self-motivation, attention to detail, thoroughness, creativity, and flexibility
Commitment to LIIF’s mission
Resume and cover letter required
Development, policy, or communications experience and knowledge of early childhood education, housing, or community development are a plus

Benefits

Comp & perks

Travel may be required at least once each year, for 2-3 days each trip
Equal Opportunity Employer
Diversity and diverse experience strongly encouraged