Low Income Investment Fund

Executive Assistant

• Provide broad executive support to the Chief External Affairs Officer (CEAO)
• Serve as the primary point of contact for internal and external constituencies concerning the CEAO’s office
• Act as a gatekeeper and prioritize conflicting needs
• Schedule and manage calls, videoconferences, and in-person meetings
• Maintain the CEAO’s Outlook contacts and keep the CEAO informed of commitments and responsibilities
• Obtain preparatory materials for meetings and attend virtual meetings as requested
• Take and distribute meeting notes and track follow-up tasks in Asana
• Arrange travel, including plane, train, hotel reservations, and conference registration
• Coordinate weekly External Affairs team meetings, agendas, materials, and notes
• Coordinate expense reports with receipts
• Compose correspondence and emails on behalf of the CEAO
• Maintain electronic files and records
• Complete mailings and shipping and obtain office supplies and equipment
• Complete special projects involving research, analysis, document formatting, and recommendations
• Create PowerPoint presentations and use Lucidchart for workflows and visualization
• Lead e-signature processes via Nitro or other platforms
• Maintain and update the delegation hierarchy chart
• Assist with annual department budgets, monitor expenditures, and report variances
• Initiate and execute contracts in Salesforce and coordinate approved consultant and vendor payments
• Provide occasional support to other External Affairs team members
• Support board-related matters and coordinate preparation of committee and board meeting materials
• Coordinate with other executive assistants on important meetings and events
• Identify ways to streamline company operations and improve productivity
• Report to the CEAO