Office Admin Manager

LRQA

. Manage Shanghai office operations, including facilities management, vendor relationships, office supplies, and equipment maintenance .

Posted 10/14/2026full-timeShanghai • ChinaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication capabilities, with proven experience in managing office operations and internal communications in a fast-paced environment. Proficient in English-Mandarin translation and interpretation, with a focus on supporting leadership teams and handling sensitive information with discretion.

Highest-signal resume keywords

Office ManagementInternal CommunicationsEnglish-Mandarin TranslationOrganizational SkillsConfidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingDigital Filing SystemsEvent CoordinationReport ManagementMeeting Preparation

Soft Skills

Attention to DetailAdaptabilityProactivityConfidenceResilience

Industry Keywords

Greater China Business EnvironmentCorporate MessagingStakeholder EngagementVendor RelationshipsBuilding Management

About the role

Key responsibilities & impact

Manage Shanghai office operations, including facilities management, vendor relationships, office supplies, and equipment maintenance
Coordinate and execute local events, meetings, and conferences
Manage administrative needs of Greater China offices, including invoice processing and organised digital and physical filing systems
Act as primary point of contact for office-related queries and building management
Own the internal communications strategy for Greater China, aligned with global messaging
Plan, organise, and execute regional Town Halls
Draft, edit, and distribute localized newsletters and key messages for Greater China employees
Facilitate communication between the Greater China Leadership Team and employees
Provide high-level support to the Greater China Leadership Team, including managing and anticipating priorities
Prepare meetings and provide briefings and background information
Liaise with internal and external clients, government bodies, and industry partners across the region
Manage complex diaries across multiple time zones, including scheduling meetings and booking domestic and international travel
Create, develop, and manage reports on issues, risks, and project statuses
Participate in regional projects with stakeholders across Greater China and globally
Handle highly sensitive and confidential information with discretion and professionalism
Provide English-Mandarin translation and interpretation support as required

Requirements

What you’ll need

Strong experience within a similar role (Office Manager, EA, or PA) in a fast-paced commercial environment, preferably supporting a regional or country leadership team
Proven experience in internal communications, including drafting newsletters, managing town halls, and crafting corporate messaging
Strong written and verbal communication skills in English and Mandarin
Ability to adapt communication style and tone to different situations and stakeholders
Exceptional organisational skills and meticulous attention to detail
Confidence and resilience, with the ability to move projects and tasks along at pace and hold others accountable
Ability to juggle different tasks, prioritise effectively, and manage competing demands from multiple senior leaders
High levels of confidentiality and discretion, with a proven track record of handling sensitive information
Proactive and enthusiastic approach, with a desire to learn about the business and contribute to the team’s success
Familiarity with the Greater China business environment and cultural nuances is highly desirable
Ability to provide translation and interpretation support in English and Mandarin
Successful completion of pre-employment checks as permitted by local law

Benefits

Comp & perks

Opportunities for professional growth
Flexible working arrangements where applicable
Competitive salary aligned with the market
Comprehensive benefits package
Collaborative work environment
Pre-employment checks including verification of identity, right to work, employment history, education, and criminal records where applicable