Secretary Intern

LUXASIA

. Provide administrative and operational support, including calendar management, meeting coordination, and scheduling .

Posted 11/4/2026internshipJakarta • IndonesiaEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with proficiency in managing schedules, travel arrangements, and documentation. Exhibits excellent communication skills and the ability to engage with diverse stakeholders in a professional manner.

Highest-signal resume keywords

Calendar ManagementTravel ArrangementsExpense Reimbursement ManagementMicrosoft Office ProficiencyStakeholder Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel ArrangementsExpense Reimbursement ManagementDocumentation FilingMeeting CoordinationReport PreparationPresentation PreparationAction Item TrackingPer Diem TrackingBasic Procurement Support

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationDetail-OrientedProactiveStrong Interpersonal Skills

Tools & Technologies

Microsoft ExcelMicrosoft WordMicrosoft PowerPointDigital Tools

Industry Keywords

Administrative SupportCoordinationExecutive SupportBeauty IndustryLuxury Industry

About the role

Key responsibilities & impact

Provide administrative and operational support, including calendar management, meeting coordination, and scheduling
Manage travel arrangements, including flights, hotels, transportation, and itineraries
Manage expense reimbursement claims, per diem tracking, documentation filing, vendor coordination, and basic procurement support
Liaise with internal and external stakeholders and ensure timely follow-ups
Prepare, organize, and maintain documents, reports, presentations, and administrative databases
Prepare meeting agendas, take minutes, and track action items
Handle confidential information discreetly and professionally
Provide ad-hoc support to the Country Manager and leadership team

Requirements

What you’ll need

Final-year student or fresh graduate with full availability (no active classes)
Excellent written and verbal communication skills; English is a must
Strong interest in administrative, coordination, and executive support roles
Highly detail-oriented and organized, able to manage multiple tasks with ownership and accountability
Proactive and responsive, with the ability to anticipate needs in a fast-paced, high-expectation environment
Strong interpersonal skills and ability to engage and coordinate with diverse stakeholders
Proficient in Microsoft Office (Excel, Word, PowerPoint) and general digital tools
Professional, discreet, adaptable, and eager to grow into a Personal Assistant role
Interest in the beauty or luxury industry is a plus

Benefits

Comp & perks

Mentorship throughout the internship
Opportunity to shadow a LUXASIA leader
Exposure to innovation and transformation in the Beauty Retail & Luxury FMCG industry
Growth and development opportunities across LUXASIA's operating countries