Sales Administration & Invoicing Assistant – Permanent Contract

LuxSense

. Manage projects from order placement through invoicing in accordance with internal processes .

Posted 11/12/2026full-timeBoulogne-Billancourt • FranceMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management, invoicing processes, and ERP systems, with a strong focus on attention to detail and organizational skills. Capable of building effective relationships with stakeholders while ensuring compliance with environmental standards such as ISO 14001.

Highest-signal resume keywords

Project ManagementInvoicing ProcessesERP System KnowledgeAttention To DetailOffice Software Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementInvoicing ProcessesData EntryQuotation ProcessingPurchase Order ProcessingDatabase MaintenanceISO 14001 KnowledgeFSC Certification KnowledgeEco Label ComplianceAdministrative Procedures

Soft Skills

Organizational SkillsResponsivenessAdaptabilityTeam CollaborationRelationship Building

Tools & Technologies

ERP SystemExcelElectronic Invoicing Platforms

Industry Keywords

Industrial EnvironmentProduction EnvironmentManufacturing Environment

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage projects from order placement through invoicing in accordance with internal processes
Process quotations and purchase orders
Process sales invoices, including data entry, coding, issuance, and attachment of supporting documents
Send invoices to clients’ accounting departments via electronic invoicing platforms or email
Work with the logistics and project management teams to collect and verify billing-related information
Maintain and update databases in the ERP system
Update project analysis materials
Handle administrative procedures with clients to create supplier accounts
Follow up with clients’ accounting teams regarding sales invoices
Comply with environmental and social commitments and contribute to continuous improvement, particularly in relation to ISO 14001, FSC certification, and the Eco label

Requirements

What you’ll need

Two-year post-secondary qualification (Bac+2) in management, administration, office support, or equivalent
Ideally, initial experience in an industrial, production, or manufacturing environment
Proficiency in office software, particularly Excel
Knowledge of an ERP system, ideally Infor, is a significant advantage
Attention to detail, strong organizational skills, and the ability to manage multiple cases simultaneously
Responsiveness and adaptability when dealing with unexpected situations and managing priorities
Ability to work as part of a team and build effective relationships with a variety of internal and external stakeholders
Comfortable working in a dynamic environment where meeting deadlines and maintaining high-quality administrative follow-up are essential

Benefits

Comp & perks

RTT (additional days off)
Meal vouchers
50% reimbursement of public transportation costs
Company seminars
Remote working
Health insurance
Five weeks of paid vacation
Eight additional days off
Health insurance with basic coverage paid by the employer and an option for 100% employer-paid coverage
Preferential access to Wellpass (Gymlib) at a discounted rate
One day of remote work per week from home