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M-Files

RFP and Proposal Specialist

M-Files

. Own the full lifecycle of RFPs, RFIs, RFQs, tenders, due diligence questionnaires, and security questionnaires from intake through submission and post-decision debrief .

Posted 9/18/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates expertise in managing the full lifecycle of RFPs, RFIs, and proposals, with a strong focus on compliance, quality, and stakeholder collaboration. Proficient in utilizing AI tools for content generation and maintaining rigorous documentation and review processes.

Highest-signal resume keywords
RFP ManagementAI Tools ProficiencyCompliance MatricesStakeholder ManagementMicrosoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
RFP ManagementProposal DevelopmentCompliance MatricesResponse OutlinesWin ThemesVersion ControlDocumentationContent ReviewData AnalysisSalesforce Reporting
Soft Skills
Strong Communication SkillsOrganizational SkillsAttention to DetailIndependent WorkCollaboration
Tools & Technologies
AI-Powered RFx Response PlatformMicrosoft WordMicrosoft ExcelMicrosoft PowerPointSalesforce
Industry Keywords
B2B SoftwareSaaSPublic Sector BidsSecurity FrameworksFedRAMPSOC 2ISO 27001CAIQSIG

About the role

Key responsibilities & impact
  • Own the full lifecycle of RFPs, RFIs, RFQs, tenders, due diligence questionnaires, and security questionnaires from intake through submission and post-decision debrief
  • Apply a qualification framework to incoming opportunities
  • Analyze solicitations and develop compliance matrices, response outlines, production schedules, and contributor timelines
  • Develop win themes, differentiators, and executive summaries connecting requirements to buyer outcomes
  • Manage multiple deadline-driven submissions while maintaining quality, accuracy, and compliance
  • Operate an AI-powered RFx response platform, including prompt design, source grounding, and human verification of AI-generated responses
  • Curate and improve a governed answer library and reusable content bank
  • Establish review gates for compliance, technical accuracy, and response quality
  • Review AI-generated content for unverified claims, outdated information, generic language, and inaccuracies
  • Maintain version control, approval processes, documentation, and audit readiness
  • Coordinate input from Sales, Sales Engineering, Product, Security, Finance, Legal, and other subject matter experts
  • Track contributor progress, remove obstacles, and escalate risks
  • Document successful RFx practices into a repeatable global playbook
  • Support public sector and regulated-industry requirements, including security, privacy, accessibility, and compliance documentation
  • Identify, qualify, and track publicly posted solicitations
  • Track and report submission volume, cycle time, outcomes, and recurring win/loss themes
  • Facilitate post-decision debriefs and use lessons learned to improve content, positioning, qualification criteria, and processes

Requirements

What you’ll need
  • 3+ years of professional experience managing RFPs, RFIs, bids, proposals, or similar competitive response processes
  • Hands-on experience using AI tools to draft proposal content, including reviewing, verifying, and approving AI-generated responses before submission
  • Strong knowledge of RFx best practices, including compliance matrices, response outlines, win themes, and structured review gates
  • Excellent writing and editing skills
  • Advanced Microsoft Word skills, with solid proficiency in Excel and PowerPoint
  • Ability to manage multiple complex, deadline-driven submissions simultaneously
  • Experience working with Salesforce and reporting on activity, outcomes, or other relevant performance measures
  • Strong stakeholder management and communication skills
  • Ability to work independently and collaborate across multiple teams and time zones
  • Strong organizational skills and attention to detail
  • Ability to handle confidential and sensitive business information with discretion
  • Preferred: Experience managing RFPs, bids, or proposals within B2B software or SaaS
  • Preferred: Familiarity with public sector bids and security frameworks or questionnaires such as FedRAMP, SOC 2, ISO 27001, CAIQ, and SIG
  • Preferred: Eastern Time Zone location

Benefits

Comp & perks
  • Flexibility to establish their own life/work balance
  • 10 paid holidays annually
  • Unlimited PTO
  • Matching 401K Plan (25% of employee's contribution up to the IRS max)
  • Health insurance (PPO and HDHP/HSA plans offered)
  • Dental insurance
  • Vision insurance
  • Life insurance (1x employee salary)
  • Short-term disability (employer paid)
  • Long-term disability (employer paid)
  • Flexible Spending Plan (medical and dependent)