Vendor Services Coordinator

MacDonald-Miller Facility Solutions

. Review and set up vendor portals .

Posted 9/23/2026full-timeSeattle • Washington • United StatesMid-LevelSenior💰 $66,000 - $86,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong problem-solving abilities and effective communication skills while managing vendor portals and customer registrations. Proficient in analyzing data to identify improvement opportunities and streamline operations.

Highest-signal resume keywords

Vendor Portal ManagementData AnalysisMS Word ProficiencyMS Excel ProficiencyMS Outlook Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Vendor Portal SetupCustomer Registration ProcessingPerformance ReportingDocument VerificationAction Plan Development

Soft Skills

Problem-SolvingAdaptabilityStrong Work EthicPassionPositivity

Industry Keywords

CollaborationService DeliveryOperational EfficiencyCommunicationLean Environment

About the role

Key responsibilities & impact

Review and set up vendor portals
Process customer registrations as they arrive
Collaborate with accounting, sales administration, and operations teams
Serve as liaison between internal MacDonald-Miller staff and external customers
Maintain ongoing communication about vendor request processing updates
Prepare and present performance reports
Analyze vendor portal data to identify improvement opportunities
Document and communicate vendor service requests
Manage incoming vendor email requests
Maintain and update vendor portals for timely and accurate information
Develop and implement action plans based on performance analysis
Verify the accuracy and proper submission of customer documents and requests
Collaborate with management to streamline operations and enhance service delivery
Support diverse projects and initiatives across the organization

Requirements

What you’ll need

Proven ability to deliver results efficiently and on time
Strong problem-solving skills and a track record of effective solutions
Proficiency with office software, particularly MS Word, Excel, and Outlook
Strong work ethic
Adaptability
Passion and positivity
Ability to work in a lean, results-oriented environment
Willingness to learn independently and take on increasing responsibilities

Benefits

Comp & perks

Medical, dental, and vision coverage for employees, with dependent coverage available for a shared premium
401(k) retirement plan with Company matching
Vacation and sick compensation (PTO)
Holiday pay
Short-term and long-term disability income protection
Employee and dependent life insurance
Wellness Program
Employee Assistance Program
Ample secured parking
Newly renovated office facilities
Onsite deli and nearby restaurants
Convenient freeway and airport access