AI Powered Executive Assistant – Freelance

Magic, Inc

. Manage email and calendar through Google Workspace and proactively organize the client's schedule .

Posted 9/19/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing email and calendar through Google Workspace, building AI agents and automated workflows, and optimizing travel arrangements using points and miles. Strong communication skills and proactive problem-solving abilities are essential for supporting high-value client relationships.

Highest-signal resume keywords

AI Agent DevelopmentTravel Hacking ExpertiseGoogle Workspace ManagementSocial Media ManagementCustomer Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI Workflow AutomationEmail Campaign ManagementTravel OptimizationBusiness ResearchProspect List Building

Soft Skills

Strong CommunicationProactive Problem SolvingIndependent Work

Tools & Technologies

Google WorkspaceMixmaxChatGPTClaudeCodexGrokLinkedInX/TwitterInstagram

Industry Keywords

Inbound Sales CallsOutbound Sales CallsAward Travel OptimizationPoints and Miles Management

About the role

Key responsibilities & impact

Manage email and calendar through Google Workspace and proactively organize the client's schedule
Prepare for calls, meetings, and travel in advance
Handle inbound and outbound customer and sales calls
Explain projects and services persuasively with concrete examples
Conduct business and company research
Build and maintain prospect lists
Run email campaigns through Mixmax
Manage social media across LinkedIn, X/Twitter, and Instagram
Build AI agents and automated workflows using platforms such as ChatGPT, Claude, Codex, and Grok
Identify repetitive processes and design automated solutions
Stay current with emerging AI tools and proactively improve workflows
Manage travel arrangements using points, miles, transfer partners, and award travel optimization
Support the client’s high-value client relationships by ensuring communications, research, and travel logistics run smoothly

Requirements

What you’ll need

Demonstrated experience building AI agents/workflows using tools such as ChatGPT, Claude, Codex, or Grok
Advanced travel hacking experience involving points, miles, rewards programs, transfer partners, and award travel optimization
Strong communication skills and experience handling inbound and outbound customer/sales calls
Executive or administrative support experience, including email and calendar management in Google Workspace
Demonstrated ability to work proactively and independently without step-by-step direction
Hands-on experience building and deploying AI agents/workflows across multiple AI tools
Experience managing email/calendar in Google Workspace and running campaigns in Mixmax
Social media management experience across LinkedIn, X/Twitter, and Instagram
Deep practical knowledge of points, miles, and award travel optimization
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling microphone and webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Reliable internet connection
Own computer with Intel Core i5 or similar or higher
Availability for 40 hours per week, Monday–Friday, 9:00am–6:00pm MST

Benefits

Comp & perks

No benefits package included