Assistant Property Coordinator – HOA Operations, Freelance

Magic, Inc

. Serve as a primary point of contact for assigned HOA Boards of Directors .

Posted 10/16/2026part-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and leadership capabilities in managing HOA board meetings and communications, ensuring effective follow-up on tasks and deadlines. Proficient in coordinating elections and maintaining professional relationships with board members and community stakeholders.

Highest-signal resume keywords

Meeting CoordinationElection AdministrationAssertive CommunicationDeadline ManagementHOA Management Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting Agenda DevelopmentDecision DocumentationTask TrackingElection Notice ManagementBallot Coordination

Soft Skills

Clear CommunicationConflict ResolutionIndependent WorkProfessional Relationship Management

Tools & Technologies

Computer with 8GB RAMIntel i5 or AMD Ryzen 5 ProcessorInternet Speed of 40MBPSNoise-Cancelling HeadsetWebcam

Industry Keywords

HOA ManagementProperty ManagementBoard-Facing RolesCommunity Needs Assessment

About the role

Key responsibilities & impact

Serve as a primary point of contact for assigned HOA Boards of Directors
Manage board communications and maintain professional working relationships with board members
Respond to community and board needs, coordinate follow-ups, and ensure outstanding matters move forward
Communicate expectations clearly and address delays, unresolved tasks, and missed deadlines directly
Schedule and prepare HOA board meetings, coordinate logistics, and distribute materials
Develop meeting agendas and keep discussions focused and productive
Lead meetings confidently and manage challenging discussions
Document decisions, action items, and assigned responsibilities
Follow up with stakeholders to ensure agreed-upon actions are completed
Coordinate HOA elections from preparation through completion
Manage election notices, ballots, timelines, and result documentation
Track election deadlines and ensure required steps are completed
Identify community needs and move outstanding matters forward
Monitor tasks, deadlines, and commitments across multiple HOAs
Recognize operational roadblocks, determine next steps, and escalate matters requiring approval or specialized guidance
Maintain organized records and clear communication across assigned communities

Requirements

What you’ll need

Demonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused
Experience coordinating or administering elections, including notices, ballots, timelines, and results
Strong spoken English, with clear and confident communication suitable for meetings with U.S. homeowners and board members
Assertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable
Proven ability to manage competing responsibilities, chase deadlines, and work independently without constant direction
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling mic and webcam
Backup computer and internet connection
Quiet, dedicated workspace at home
Reliable internet connection
Experience in HOA management, property management, or other board-facing roles is a plus

Benefits

Comp & perks

No benefits package included
Remote work
WFH setup requirements: computer, backup computer and internet connection, headset with noise cancellation and webcam, and quiet dedicated workspace