Executive Assistant – Freelance

Magic, Inc

. Use Claude and Claude Code/CLI to summarize vendor PDFs, pitch decks, and deal flow into actionable recommendations .

Posted 9/24/2026full-timeRemote • PhilippinesJuniorMid-Level💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Proficient in managing high-volume calendars and coordinating logistics across time zones, with strong written communication skills to draft emails in the Founder's voice. Experienced in utilizing Claude AI and Google Workspace tools to streamline operations and maintain organizational knowledge.

Highest-signal resume keywords

Proficiency With Claude AICalendar ManagementWritten Communication SkillsNotebookLM FamiliarityAutomation Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Claude Code/CLI ProficiencyCalendar ManagementEmail DraftingLight Automation BuildingDocument Preparation

Soft Skills

Sound JudgmentWarm Communication

Tools & Technologies

Google WorkspaceNotebookLMZoomBasic Project TrackersCRM Support Tools

Industry Keywords

Operations SupportExecutive AssistantFellowship CoordinationMeeting LogisticsHigh-Volume Scheduling

About the role

Key responsibilities & impact

Use Claude and Claude Code/CLI to summarize vendor PDFs, pitch decks, and deal flow into actionable recommendations
Maintain NotebookLM as the organization's source of truth and knowledge base
Refine and run Claude skills/workflows and implement modest automations and agent workflows
Manage the Founder's calendar end-to-end, including booking, rescheduling, time protection, conflict flagging, and meeting buffers
Coordinate fellowship and cohort logistics across time zones
Triage the inbox, draft or handle routine responses, and route items appropriately
Track Founder-specific open threads and surface a concise daily list
Draft follow-up emails within 24–48 hours in the Founder's voice
Maintain contact logs and track open relationship loops through closure
Prepare pre-meeting notes and process meeting recordings/transcripts into action items
Track meeting commitments and follow-through
Run exit interviews and summarize feedback with recommendations
Track event registrations/RSVPs and flag capacity or logistics issues
Support fellows/cohort pipeline activities, including kickoff scheduling, applicant follow-up, and onboarding logistics
Handle research, document preparation, presentations, expense reminders, recurring deadlines, and planning-document comments

Requirements

What you’ll need

Proficiency with Claude AI, including Claude Code/CLI, sufficient to triage information and operate within existing AI workflows without constant hand-holding
2+ years of experience as an EA, coordinator, or ops support professional
Comfortable managing a high-volume, fast-moving calendar (10+ meetings/day is normal in this role)
Strong, warm written communication skills — able to draft emails convincingly in someone else's voice
Sound judgment handling sensitive threads (compensation, HR, contracts)
Fluency operating inside Claude and Claude Code/CLI as daily working tools
Comfort with NotebookLM, Google Workspace (Gmail, Calendar, Drive), and command-line access as needed
Familiarity with or willingness to learn Zoom, basic project trackers, and standard outreach/CRM support tools
Ability to build light automations or agent workflows
Computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling mic and webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Reliable internet connection
Ability to work 40 hours per week, 9–6 US Timezone

Benefits

Comp & perks

No benefits package included