Property Management Coordinator

Magic, Inc

. Answer tenant calls, emails, and texts within set response times .

Posted 10/23/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in property management, including tenant communication, lease administration, and financial reconciliation. Proficient in using property management platforms and bookkeeping software to ensure efficient operations and compliance with landlord-tenant regulations.

Highest-signal resume keywords

Property Management ExperienceHands-On Use Of Property Management PlatformsWorking Knowledge Of QuickBooks Online Or XeroAdvanced English Proficiency (C1 Or Higher)Experience With E-Signature Tools

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lease AdministrationBookkeepingTenant ScreeningFinancial ReconciliationMaintenance CoordinationVendor ManagementData ManagementProperty InspectionEmergency EscalationRent Collection

Soft Skills

Professional CommunicationOrganizational SkillsAttention To DetailProblem-SolvingCustomer Service

Tools & Technologies

AppFolioBuildiumRent ManagerYardiTenantCloudQuickBooks OnlineXeroGoogle WorkspaceMicrosoft 365DocuSign

Industry Keywords

Landlord-Tenant RulesFair Housing BasicsProperty TaxLease RenewalsTenant CommunicationMaintenance RequestsRental ApplicationsVendor ContractsMonthly ReportsW-9 Records

About the role

Key responsibilities & impact

Answer tenant calls, emails, and texts within set response times
Log maintenance requests and send tenant confirmations
Send rent reminders, late notices, move-in/move-out instructions, and building notices
Escalate emergencies to the property manager
Post vacancy listings and respond to prospects
Schedule showings and coordinate rental applications and screening checks
Prepare lease agreements for review, e-signature, and follow-up
Track lease dates, renewals, rents, deposits, and key terms
Prepare move-in and move-out inspection checklists
Create work orders, assign vendors, compare quotes, and schedule repairs
Confirm tenant access and follow up until repairs are resolved
Maintain vendor contacts, rates, insurance, and license expiration records
Schedule preventive maintenance
Record rent payments, late fees, balances, invoices, bills, receipts, and deposits
Reconcile bank and credit card transactions monthly
Prepare monthly property income, expense, and net reports
Collect vendor W-9s and maintain records for 1099s
Flag unusual charges or missing payments
Organize tenant, lease, and property files
Track insurance policies, permits, and property tax due dates
Manage calendars for showings, inspections, and vendor visits
Update tenant and unit databases
Prepare weekly status summaries
Send monthly owner statements and obtain approval for repairs above set limits
Answer basic owner questions

Requirements

What you’ll need

Prior property management experience, such as property management, leasing, or real estate admin support
Hands-on use of at least one property management platform such as AppFolio, Buildium, Rent Manager, Yardi, or TenantCloud
Working knowledge of QuickBooks Online or Xero and basic bookkeeping (payments, invoices, receipts, reconciliation)
Understanding of how leases work, including renewals, deposits, late fees, and notices
Advanced or fluent English (C1 or higher), spoken and written, with a clear, professional phone presence
Knowledge of Google Workspace or Microsoft 365, especially spreadsheets and shared drives
Experience with e-signature tools such as DocuSign or Dropbox Sign
Experience with phone systems such as RingCentral, OpenPhone, or Google Voice
Working knowledge of tenant screening and US fair housing basics
Awareness that landlord-tenant rules vary by state
Computer with at least 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling microphone and webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

Benefits

Comp & perks

No benefits package included