Real Estate Transaction Coordinator

Magic, Inc

. Prepare and manage offers, contracts, disclosures, and closing paperwork .

Posted 9/19/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in real estate transaction coordination, including managing offers, contracts, and disclosures, while providing executive support and maintaining organization across multiple tasks. Proficient in utilizing MLS platforms, transaction management systems, and AI tools for automation and efficiency.

Highest-signal resume keywords

Real Estate Transaction CoordinationMLS Platform ManagementExecutive Support ExperienceCanva for Marketing ContentChatGPT Automation Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Real Estate Transaction ProcessMLS Systems NavigationTransaction Management PlatformsE-Signature WorkflowsDocument PreparationMarketing Material CreationAI Agent Workflow ManagementProject TrackingTask Follow-UpSocial Media Content Management

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationHighly OrganizedProactiveDiscretion

Tools & Technologies

Google SuiteMicrosoft SuiteCanvaChatGPTTransaction Manager

Industry Keywords

Real EstateTransaction CoordinatorClosing PaperworkOffers and DisclosuresExecutive Assistant

About the role

Key responsibilities & impact

Prepare and manage offers, contracts, disclosures, and closing paperwork
Schedule and coordinate showing appointments
Send documents for signature and track completion
Maintain and update listings and transaction files in MLS and Transaction Manager
Manage inbound and outbound email, flag priorities, and draft responses
Own the calendar, schedule meetings, and resolve appointment conflicts
Anticipate meeting needs, including documents, preparation, and follow-ups
Provide right-hand executive support across the client's multiple businesses
Track and follow up on open projects and tasks
Bring structure and organization to informal processes
Create marketing materials and graphics using Canva
Support and help manage social media content and posting
Identify repetitive tasks suitable for automation
Build and manage simple AI agent workflows using ChatGPT and similar tools
Check and route automated outputs to the client for final review

Requirements

What you’ll need

Demonstrated experience as a real estate transaction coordinator or in a comparable real estate support role
Solid understanding of the real estate transaction process, including offers, disclosures, and closing paperwork
Hands-on experience working with MLS platforms and managing listings
Prior experience supporting a busy executive, broker, or business owner in an assistant capacity
Strong written and verbal English communication skills
Comfort navigating MLS systems, transaction management platforms, and e-signature/document workflows
Working knowledge of Canva for marketing content
Familiarity with Google Suite and Microsoft Suite across desktop and mobile
Practical experience using ChatGPT or similar AI tools, with the ability to spot automation opportunities
Highly organized and proactive; able to work autonomously and adapt to shifting priorities
Computer with at least 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling microphone and webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Reliable internet connection
Must provide own computer with Intel Core i5 or similar or higher operating system
Strong ownership, anticipation, organization, discretion, and professional communication

Benefits

Comp & perks

No benefits package included