Wholesale Operations Assistant

Magic, Inc

. Monitor and process orders across wholesale and retail platforms, including Shopify, Faire, and Market Time .

Posted 9/19/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in order processing and fulfillment coordination, with hands-on invoicing experience using QuickBooks. Proficient in managing client relationships and maintaining organized CRM systems while ensuring accurate order tracking across multiple platforms.

Highest-signal resume keywords

Order Processing WorkflowsQuickBooks InvoicingShopify Platform ManagementCRM ManagementCritical Thinking

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Order ProcessingInvoicingFulfillment CoordinationCRM ManagementQuickBooksShopifyFaireMarket TimeMicrosoft 365Problem-Solving

Soft Skills

Organizational SkillsProactive Decision-MakingMultitaskingClear Communication

Tools & Technologies

QuickBooksShopifyFaireMarket TimeMicrosoft 365Teams

Industry Keywords

Wholesale Business ModelE-CommerceClient InteractionVendor Management

About the role

Key responsibilities & impact

Monitor and process orders across wholesale and retail platforms, including Shopify, Faire, and Market Time
Ensure orders progress correctly and flag issues before they become problems
Generate and manage client and vendor invoices using QuickBooks
Keep invoicing accurate and up to date across accounts
Check stock availability and coordinate with the warehouse for smooth fulfillment
Track fulfillment status and follow up on delays or discrepancies
Keep the CRM current and organized
Track client interactions and follow up proactively
Report to the client via Magic

Requirements

What you’ll need

Demonstrated understanding of the wholesale business model—selling to retailers/importing merchandise for stores—distinct from general e-commerce or customer service experience
Hands-on invoicing experience, generating invoices for clients and vendors
Experience with order processing workflows
Working knowledge of QuickBooks
Prior experience in an administrative or operational support role
Comfortable working across Shopify, Faire, Market Time, QuickBooks, and Microsoft 365/Teams
Strong grasp of order processing and fulfillment coordination
Organized CRM management and client follow-up
Proactive and independent, with ability to make decisions without step-by-step direction
Strong critical thinking and problem-solving skills
Excellent organizational skills and ability to multitask across platforms
Clear, professional English communication
Able to start contributing quickly with minimal training
Computer with at least 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-canceling mic and webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Reliable internet connection
Own computer with Intel Core i5 or similar or higher operating system
Availability Monday–Friday, 9 AM–5 PM EDT, 40 hours per week

Benefits

Comp & perks

No benefits package included