Executive Assistant

MaintainX

. Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff and the Director of Partnerships .

Posted 10/26/2026full-timeUnited StatesMid-LevelSenior💰 $80,000 - $118,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Google Workspace and effective executive calendar management while maintaining discretion in handling sensitive information. Proven ability to coordinate complex logistics for meetings and travel, ensuring seamless support for C-level executives.

Highest-signal resume keywords

Executive Calendar ManagementGoogle Workspace ProficiencyC-Level Executive SupportInterpersonal Communication SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationDocument ManagementExpense ReportingPresentation Development

Soft Skills

Interpersonal SkillsWritten CommunicationOral CommunicationTact and JudgmentAdaptability

Tools & Technologies

Google WorkspaceGmailGoogle CalendarGoogle DocsGoogle SheetsGoogle Slides

Industry Keywords

Executive AssistantHigh-Level Administrative SupportCross-Functional CollaborationOffice ProceduresCompany Culture Promotion

About the role

Key responsibilities & impact

Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff and the Director of Partnerships
Oversee complex executive calendar management, prioritize competing requests, anticipate scheduling needs and resolve conflicts
Plan and coordinate domestic and international travel, including visas, transportation, lodging, logistics and travel expenses
Keep executives informed about commitments, priorities and follow-ups; anticipate preparation needs for meetings, presentations and conferences
Coordinate across departments for calendars, activities, engagements, conferences and strategic initiatives
Assess, research and triage incoming issues and sensitive inquiries
Draft correspondence, memoranda, spreadsheets, charts and presentations; proofread and edit documents
Develop presentations, distribute critical information and maintain information and document management systems
Prepare, process and track expense reports
Plan and execute meetings, team gatherings and executive-level events; manage on-site visits and logistics
Serve as a trusted liaison to internal teams, cross-functional leaders and external partners
Recommend improvements to office procedures, workflows and best practices
Handle sensitive, strategic and confidential information with discretion
Support office-based events and initiatives involving executive leadership and promote company culture

Requirements

What you’ll need

Bachelor's Degree preferred but not required
5+ years of experience in an Executive Assistant or high-level administrative support role
Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets and Slides, and other collaboration tools
Track record of efficiently supporting C-level executive leaders in a fast-paced global business
Strong interpersonal, written and oral communication skills
High levels of tact and good judgment in confidential situations
Proven experience interacting with executive management
Ability and willingness to adapt to a rapidly changing business
Effective collaboration and communication skills
Ability to work in a hybrid capacity from the MaintainX Miami office, with occasional travel potentially required

Benefits

Comp & perks

Base pay may be supplemented by commission, an annual bonus and equity
Benefits vary by country, including health coverage, retirement and leave plans
Autodesk benefits information for U.S. roles
Culture focused on belonging and inclusion