Executive Assistant

MaintainX

. Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships .

Posted 10/26/2026full-timeMiami • Florida • United StatesMid-LevelSenior💰 $80,000 - $118,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Google Workspace and effective executive calendar management while maintaining discretion in handling sensitive information. Capable of coordinating complex travel logistics and facilitating communication across departments to support C-level executives.

Highest-signal resume keywords

Executive Calendar ManagementGoogle Workspace ProficiencyTravel CoordinationInterpersonal Communication SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel LogisticsDocument ManagementExpense ReportingPresentation Development

Soft Skills

Interpersonal SkillsWritten CommunicationOral CommunicationTact and JudgmentAdaptability

Tools & Technologies

Google WorkspaceCollaboration Tools

Industry Keywords

Executive SupportHigh-Level Administrative SupportCross-Functional CoordinationOffice ProceduresCompany Culture

About the role

Key responsibilities & impact

Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships
Oversee complex executive calendar management, prioritize competing requests, anticipate scheduling needs, and resolve conflicts
Plan and coordinate domestic and international travel, including visas, transportation, lodging, on-site logistics, and travel expenses
Keep leaders informed of commitments, priorities, and follow-ups; anticipate needs for meetings, presentations, and conferences
Coordinate across departments for calendars, complex activities, engagements, conferences, and strategic initiatives
Assess, research, and triage incoming issues and inquiries, including high-sensitivity matters
Draft correspondence, memoranda, spreadsheets, charts, and presentations; proofread and edit documents
Develop presentations, distribute critical information, and maintain information and document management systems
Prepare, process, and track expense reports
Plan and execute meetings, team gatherings, executive events, and office visits
Serve as a trusted representative and liaison to internal teams, cross-functional leaders, and external partners
Recommend improvements to office procedures, workflows, and best practices
Handle sensitive, strategic, and confidential information with discretion
Support office-based events and initiatives involving executive leadership and champion company culture

Requirements

What you’ll need

Bachelor's Degree preferred but not required
5+ years of experience in an Executive Assistant or high-level administrative support role
Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
Track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business
Strong interpersonal, written, and oral communication skills
High levels of tact and good judgment in confidential situations
Proven experience interacting with executive management
Ability and willingness to adapt to a rapidly changing business
Effective collaboration and communication skills, including information exchange with internal and external contacts

Benefits

Comp & perks

Base pay is one part of the package; compensation may also include an annual bonus and equity
Benefits for roles in the United States are described at benefits.autodesk.com
Health coverage, retirement and leave plans vary by country
Belonging and inclusion initiatives
Occasional travel may be required