Executive Assistant

MaintainX

. Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships .

Posted 10/26/2026full-timeMiami • Florida • United StatesMid-LevelSenior💰 $80,000 - $118,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Google Workspace and collaboration tools while effectively managing executive calendars, travel logistics, and confidential information. Exhibits strong communication skills and the ability to support C-level executives in a fast-paced environment.

Highest-signal resume keywords

Executive Calendar ManagementGoogle Workspace ProficiencyTravel Itinerary CoordinationConfidential Information ManagementInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument ManagementPresentation Development

Soft Skills

Interpersonal SkillsWritten CommunicationOral CommunicationTact and JudgmentAdaptability

Tools & Technologies

Google WorkspaceCollaboration Tools

Industry Keywords

Executive SupportHigh-Level Administrative SupportCross-Functional CoordinationOffice ProceduresCompany Culture

About the role

Key responsibilities & impact

Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships
Oversee complex executive calendar management and prioritize competing requests
Anticipate scheduling needs, resolve conflicts, and provide strategic recommendations
Plan, coordinate, and supervise domestic and international travel itineraries, including visas, transportation, lodging, and on-site logistics
Prepare, submit, and reconcile travel-related expenses
Keep executives informed of commitments, priorities, and follow-ups
Prepare executives for meetings, presentations, and conferences
Coordinate cross-functional calendars, activities, engagements, conferences, and strategic initiatives
Assess, research, and triage incoming issues and inquiries, including high-sensitivity matters
Draft correspondence, memoranda, spreadsheets, charts, and presentations; proofread and edit documents
Develop presentations and maintain information and document management systems
Prepare, process, and track expense reports
Plan and execute meetings, team gatherings, executive-level events, office visits, and logistics
Serve as a trusted liaison to internal teams, cross-functional leaders, and external partners
Recommend improvements to office procedures, workflows, and best practices
Support office-based events and initiatives involving executive leadership
Champion and model company culture and core values

Requirements

What you’ll need

Bachelor's Degree preferred but not required
5+ years of experience in an Executive Assistant or high-level administrative support role
Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
Track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business
Strong interpersonal, written, and oral communication skills
High levels of tact and good judgment in confidential situations
Proven experience interacting with executive management
Ability and willingness to adapt to a rapidly changing business
Effective collaboration and communication skills
Ability to manage confidential, sensitive, and strategic information with discretion

Benefits

Comp & perks

Compensation may also include commission, an annual bonus and equity
Benefits for U.S. roles described at benefits.autodesk.com
Health coverage, retirement and leave plans (country-dependent)
Hybrid work arrangement
Occasional travel potentially required
Belonging and inclusion programs