Executive Assistant

MaintainX

. Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships .

Posted 10/26/2026full-timeDenver • Colorado • United StatesMid-LevelSenior💰 $80,000 - $118,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Google Workspace and excels in executive calendar management, travel coordination, and communication. Capable of handling sensitive information with discretion while supporting C-level executives in a dynamic environment.

Highest-signal resume keywords

Executive Calendar ManagementGoogle Workspace ProficiencyTravel CoordinationInterpersonal Communication SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Expense ReconciliationDocument ManagementPresentation DevelopmentSpreadsheet Management

Soft Skills

Interpersonal SkillsWritten CommunicationOral CommunicationTact and JudgmentAdaptability

Industry Keywords

Executive SupportCross-Functional CoordinationOffice Procedures ImprovementStrategic InitiativesConfidential Inquiries

About the role

Key responsibilities & impact

Provide direct support to the Head of the MaintainX product within Autodesk, the Chief of Staff, and the Director of Partnerships
Oversee complex executive calendar management, prioritize competing requests, anticipate scheduling needs, and resolve conflicts
Plan and coordinate domestic and international travel, including visas, transportation, lodging, on-site logistics, and travel expense reconciliation
Keep executives informed of commitments, priorities, and follow-ups; prepare them for meetings, presentations, and conferences
Coordinate cross-functional calendars, activities, engagements, conferences, and strategic initiatives
Assess, research, and triage incoming issues and sensitive inquiries
Draft correspondence, memoranda, spreadsheets, charts, and presentations; proofread and edit documentation
Develop presentations, distribute critical information, and maintain information and document management systems
Prepare, process, and track expense reports
Plan and execute meetings, team gatherings, executive events, and on-site visits
Serve as a liaison to internal teams, cross-functional leaders, and external partners
Recommend improvements to office procedures, workflows, and best practices
Handle sensitive, strategic, and confidential information with discretion
Support office-based events and initiatives and model company culture and core values

Requirements

What you’ll need

5+ years of experience in an Executive Assistant or high-level administrative support role
Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides
Experience supporting C-level executive leaders in a fast-paced global business
Strong interpersonal, written, and oral communication skills
High tact and good judgment in confidential situations
Proven experience interacting with executive management
Ability and willingness to adapt to a rapidly changing business
Effective collaboration and communication skills
Bachelor's Degree preferred but not required

Benefits

Comp & perks

Base pay may be supplemented by an annual bonus and equity
Benefits package, including health coverage, retirement, and leave; benefits differ by country
Access to Autodesk’s U.S. benefits information at benefits.autodesk.com
Belonging and diversity-focused culture
Hybrid work arrangement
Occasional travel opportunities/coverage as required by the role