Administrative Assistant

Manatt, Phelps & Phillips, LLP

. Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks .

Posted 9/29/2026full-timeUnited StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing administrative support tasks within a legal environment, including document preparation, court filing, and client record management. Proficient in utilizing Microsoft Office, iManage, and legal software applications to ensure efficient operations and compliance with court rules.

Highest-signal resume keywords

Litigation ExperienceFederal Court Filing Rules KnowledgeMicrosoft Office ProficiencyStrong Writing SkillsExceptional Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationCourt FilingExpense Reimbursement ManagementLegal ResearchProofreadingCalendar ManagementClient Record MaintenanceTyping CorrespondenceLegal Billing Software ExperienceMulti-tasking

Soft Skills

Excellent CommunicationInterpersonal SkillsDiscretionProfessionalismCreative Thinking

Tools & Technologies

Microsoft OfficeIManageLegal Software ApplicationsOutlook

Certifications & Qualifications

BA Degree Preferred

Industry Keywords

LitigationCourt DocumentsClient DeadlinesLegal DocumentsAdministrative Support

About the role

Key responsibilities & impact

Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks
Act as a liaison between the billing partner and team members
Manage calendars, schedules, meetings, depositions, conference calls, travel arrangements and events
Duplicate, organize and prepare documents for court filings when Office Services staff are unavailable
Organize and prepare client documents obtained from professionals
Manage and track expense reimbursements
Create and maintain client records and files
Edit and proofread legal documents
Organize legal documents and ensure they are updated
Ensure court documents are in order and filed before deadlines
Answer, redirect and respond to emails and phone calls
Research and authenticate case information
Prepare legal documents including appeals, motions and petitions
Provide backup support to other administrative assistants

Requirements

What you’ll need

3+ years of previous experience supporting multiple professionals
1-2 years of previous Litigation experience highly preferred
Knowledge of Federal, State court filing rules
Strong multi-tasking skills and ability to prioritize activities and work under pressure to meet client deadlines
Excellent communication and interpersonal skills
Creative and independent thinker; confident asking questions to complete tasks efficiently
Discretion and professionalism when dealing with clients and others
Strong writing and research skills
Exceptional organizational skills and strong attention to detail
Advanced knowledge of Microsoft Office, iManage and various legal software applications
Heavy knowledge of Word and strong Outlook knowledge
Experience with legal billing software is a plus
Clear and informative writing; proofreading for spelling and grammar
Skilled at typing correspondence and pleadings for attorneys
Ability to use diplomacy and maintain strict confidentiality
BA Degree highly preferred

Benefits

Comp & perks

A full range of medical, financial and/or other benefits dependent on the position
Equal opportunity employer
Reasonable accommodations available for applicants with disabilities