Manatt, Phelps & Phillips, LLP

Administrative Assistant

• Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks
• Act as a liaison between the billing partner and team members
• Manage calendars, schedules, meetings, depositions, conference calls, travel arrangements and events
• Duplicate, organize and prepare documents for court filings when Office Services staff are unavailable
• Organize and prepare client documents obtained from professionals
• Manage and track expense reimbursements
• Create and maintain client records and files
• Edit and proofread legal documents
• Organize legal documents and ensure they are updated
• Ensure court documents are in order and filed before deadlines
• Answer, redirect and respond to emails and phone calls
• Research and authenticate case information
• Prepare legal documents including appeals, motions and petitions
• Provide backup support to other administrative assistants

Legal Assistant

• Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks and liaise between the billing partner and team members
• Manage calendars, scheduling, meetings, depositions, conference calls, travel arrangements and events
• Duplicate, organize and prepare documents for court filings when Office Services staff are unavailable
• Organize and prepare client documents obtained from professionals during office hours and client meetings
• Manage and track expense reimbursements
• Create and maintain client records and files
• Edit and proofread legal documents
• Organize legal documents and ensure they are updated
• Ensure court documents are in order and filed before deadlines
• Answer and redirect emails and phone calls as necessary
• Research and authenticate case information
• Prepare legal documents including appeals, motions and petitions
• Provide backup support to other administrative assistants when needed

Legal Secretary

Project Manager

• Coordinate logistics for client requests, team meetings, depositions, and closings
• Assist attorneys in preparing pleadings, corporate documents, entity formations, and contracts
• Prepare, track, and organize witness materials, document productions, closing documents, signature pages, closing sets, and filings
• Conduct statistical, factual, and legal research; compile and analyze findings
• Compile, organize, and review client documents for accuracy and completeness
• Conduct policy research and regulatory monitoring
• Support preparation for and attend depositions, arbitrations, trials, and closings as needed
• Maintain case files, document databases, and data rooms
• Prepare audit letters for distribution to auditors and clients
• Conduct UCC searches and prepare and file UCC-related documents
• Facilitate communication among clients, attorneys, and third parties
• Create and maintain AI agents
• Participate in general practice group projects

Administrative Assistant

Legal Secretary

Legal Project Analyst