Legal Secretary

Manatt, Phelps & Phillips, LLP

. Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks and liaise between the billing partner and team members .

Posted 9/28/2026full-timeUnited StatesMid-LevelSenior💰 $75,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing administrative support tasks within a legal environment, including document preparation, court filing, and client record management. Proficient in utilizing legal software and Microsoft Office to enhance organizational efficiency and ensure compliance with court deadlines.

Highest-signal resume keywords

Litigation ExperienceFederal Court Filing RulesMicrosoft Office ProficiencyLegal Document PreparationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationCourt FilingExpense Reimbursement ManagementLegal ResearchTyping CorrespondenceEditing Legal DocumentsCalendar ManagementMulti-taskingClient Record MaintenanceLegal Billing Software

Soft Skills

Communication SkillsInterpersonal SkillsAttention to DetailDiplomacyAbility to Work Under Pressure

Tools & Technologies

IManageMicrosoft WordMicrosoft OutlookLegal Software Applications

Certifications & Qualifications

BA Degree PreferredWork Authorization in the United States

Industry Keywords

LitigationCourt DocumentsClient MeetingsLegal SupportAdministrative Support

About the role

Key responsibilities & impact

Interface daily with attorneys, visiting attorneys and teams to manage administrative support tasks and liaise between the billing partner and team members
Manage calendars, scheduling, meetings, depositions, conference calls, travel arrangements and events
Duplicate, organize and prepare documents for court filings when Office Services staff are unavailable
Organize and prepare client documents obtained from professionals during office hours and client meetings
Manage and track expense reimbursements
Create and maintain client records and files
Edit and proofread legal documents
Organize legal documents and ensure they are updated
Ensure court documents are in order and filed before deadlines
Answer and redirect emails and phone calls as necessary
Research and authenticate case information
Prepare legal documents including appeals, motions and petitions
Provide backup support to other administrative assistants when needed

Requirements

What you’ll need

3+ years of previous experience supporting multiple professionals
1-2 years of previous Litigation experience highly preferred
Knowledge of Federal, State court filing rules
Strong multi-tasking skills and ability to prioritize activities and work under pressure to meet client deadline expectations
Excellent communication and interpersonal skills
Strong writing and research skills
Exceptional organizational skills and strong attention to detail
Advanced knowledge of Microsoft Office, iManage and various legal software applications
Heavy knowledge of Word and strong Outlook knowledge
Experience with legal billing software is a plus
Clear and informative writing, editing for spelling and grammar, and ability to interpret written information
Skilled at typing correspondence and pleadings for attorneys
Ability to use diplomacy and maintain strict confidentiality
BA Degree highly preferred
Must be authorized to work in the United States, as the employer verifies work authorization through Form I-9/E-Verify

Benefits

Comp & perks

A full range of medical, financial and/or other benefits dependent on the position
Equal opportunity employer policies and application accommodations for applicants with disabilities