Executive Assistant

Manitoba Public Insurance

. Act as the primary point of contact for the Executive Office and internal/external stakeholders .

Posted 10/15/2026full-timeWinnipeg • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including managing schedules, coordinating communications, and handling confidential documentation. Proficient in Microsoft Office Suite, MS Teams, and SharePoint Online to enhance operational efficiency.

Highest-signal resume keywords

Executive SupportMicrosoft Office Suite ProficiencyCommunication SkillsWorkflow ManagementAdministrative Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document DraftingCalendar CoordinationMeeting PreparationWorkflow ManagementConfidential Matter Handling

Soft Skills

Verbal CommunicationWritten CommunicationForward ThinkingAnticipation of Needs

Tools & Technologies

Microsoft Office SuiteMS TeamsSharePoint Online

Certifications & Qualifications

Certificate in AdministrationMicrosoft Office Suite Certification

Industry Keywords

Senior Administrative RoleLarge Office EnvironmentExecutive Committee Activities

About the role

Key responsibilities & impact

Act as the primary point of contact for the Executive Office and internal/external stakeholders
Coordinate Executives’ schedules and calendars
Provide regular communication and workflow management for the Executive team
Manage paperwork and deadlines supporting daily operations
Expedite high-priority and confidential matters
Scrutinize and direct matters to the appropriate level during Executives’ absence
Coordinate, log, and track requests, issues, enquiries, and action items
Draft, provide input, and proofread urgent and highly confidential documentation
Prepare briefing material and correspondence
Welcome visitors and control traffic within the Executive Office
Schedule, communicate, and coordinate weekly Executive Committee activities
Prepare meeting invites, agendas, and meeting materials

Requirements

What you’ll need

Certificate in Administration or related discipline
Five years of progressive experience in a senior administrative role in a large office environment
Microsoft Office Suite Certification is an asset
Additional Administrative Professional courses is an asset
Forward thinking and actively anticipates Executive and senior leadership team support needs
Superior verbal and written communication skills
Demonstrated skill in maximizing the effectiveness of Microsoft Office tools and programs
Experience with MS Teams and SharePoint Online
Advanced and up-to-date computer skills

Benefits

Comp & perks

Flexible health, dental and vision plans
Health spending account
Travel health coverage
Extended health benefits including ambulance, massage and physiotherapy
Registered pension plan
Group, dependent, and optional life insurance coverage
Sick leave to cover short-term disability
Long-term disability
Vacation entitlement
Maternity, parental and adoptive leaves
Bereavement and family responsibility leaves
Employee and family assistance program
Mental-health programming
Onsite employee gym facility (Cityplace)
Discounted gym memberships
Wellness account
Employee recognition programs
In-house training
Professional development
Educational assistance program
Safety, health and workplace policies and programs
Term placement for 12 months