Administrative Assistant – Safety Department

Maple Reinders

. Provide administrative support to the Safety Department .

Posted 10/6/2026full-timeMississauga • CanadaMid-LevelSenior💰 CA$60,000 - CA$70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft Word, Excel, and PowerPoint while providing administrative support in a fast-paced environment. Exhibits strong organizational, communication, and time-management skills to effectively manage multiple requests and support collaborative team efforts.

Highest-signal resume keywords

Advanced Proficiency In Microsoft WordAdvanced Proficiency In Microsoft ExcelAdvanced Proficiency In Microsoft PowerPointExcellent Written And Verbal Communication SkillsStrong Attention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportDocument AssemblyRecord-KeepingFast Typing SkillsMeeting Minutes Preparation

Soft Skills

Effective Organizational SkillsTime-Management SkillsProfessional DiscretionCollaborative Team SupportService-Focused Approach

Industry Keywords

SafetyConstructionEngineeringOperationsMulti-Location Support

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Provide administrative support to the Safety Department
Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and departmental records
Create and distribute professional communications and documents, including notices and updates
Assist with departmental requests and special initiatives, including coordinating Safety Week logistics
Support project teams with filing, document assembly, record-keeping, and meeting minutes
Assist office and project teams with general meetings, office and social events, and recurring coordination meetings
Manage multiple requests accurately and respond to changing departmental needs
Use computer programs confidently and learn new systems as required
Produce accurate, timely work in a fast-paced environment
Provide a collaborative, service-focused approach

Requirements

What you’ll need

High school diploma or equivalent
Minimum 5 years of experience in an Administrative role
Advanced proficiency in Microsoft Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and commitment to accuracy
Effective organizational and time-management skills
Professional discretion when managing confidential information
Fast, accurate typing skills
Ability to work independently while also supporting a collaborative team environment
Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset
Experience supporting teams across multiple locations or time zones is considered as an asset

Benefits

Comp & perks

Competitive Salaries (paid weekly)
Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
RRSP with employer matching (up to 5%)
Discretionary bonuses & profit sharing
Group Health Insurance Plan (medical, dental, health care spending account)
Life insurance and disability coverage
Employee rewards program (Maple Points)
Discount programs & memberships
Employee and Project referral bonuses
Employee Assistance Program
Career growth and learning opportunities, including professional certifications