Workplace Coordinator – Planning, Maternity Cover

MAREX SPECTRON GROUP LIMITED

. Lead and coordinate office moves, restacks, and seating changes across global offices .

Posted 11/3/2026full-timeLondon • United KingdomJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing office moves, seating allocations, and workspace configurations while ensuring compliance with corporate real estate standards. Proficient in utilizing Condeco for desk booking and maintaining accurate floorplans and seating models.

Highest-signal resume keywords

Office Move CoordinationCondeco Desk Booking ManagementCorporate Real Estate KnowledgeAnalytical SkillsProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Space ManagementSeating AllocationData AnalysisFloorplan ConfigurationMove PlanningZoning ManagementDatabase ManagementRisk Compliance KnowledgeFacilities ManagementBuilding Operations

Soft Skills

Attention to DetailEffective CommunicationCollaborationRelationship BuildingStrategic Thinking

Tools & Technologies

CondecoSpreadsheetsDatabasesHelp Service Portal

Industry Keywords

Real EstateFacilities ManagementRegulated EnvironmentFCA/PRA Conduct RulesRisk Management

About the role

Key responsibilities & impact

Lead and coordinate office moves, restacks, and seating changes across global offices
Develop and maintain move plans, trackers, and schedules
Manage internal moves, seat allocation, and zoning aligned with business structures
Maintain accurate seating plans and allocation changes
Act as primary contact for space-related requests, including moves, expansions, and reconfigurations
Conduct pre- and post-move validations
Troubleshoot move execution issues
Coordinate with IT, Facilities, vendors, Design teams, and business stakeholders
Own and manage the global Condeco desk booking platform
Configure offices, desks, attributes, and floorplans in Condeco
Maintain seat allocation models for hot desks, permanent desks, and team zones
Support onboarding of new offices and drive platform adoption and optimisation
Support rollout of Condeco and workplace standards across offices and acquisitions
Maintain standardised floorplans, workspace configuration data, desk numbering, zoning, and allocation structures
Conduct quarterly space management audits and ensure physical layouts align with system data
Maintain version-controlled floorplans and documentation
Coordinate infrastructure requirements such as network, AV, and trading desks with IT
Coordinate physical workspace updates with Facilities
Act as central coordination point for workplace delivery activities
Engage business stakeholders to understand and deliver seating requirements
Escalate complex capacity or allocation constraints to the Portfolio & Planning Manager
Manage FT subscription on a monthly basis
Coordinate insurance certificates with the global/regional REW team
Manage and analyse REW’s help service portal and identify enhancements

Requirements

What you’ll need

Minimum 1–3 years of experience in Real Estate, Facilities, or similar administration in a corporate environment
Experience in REW, Finance, or a related field preferred
Analytical skills and experience using varied databases, spreadsheets, and tools for a Real Estate portfolio
Practical sense and attention to detail
Ability to implement solutions
Problem-solving skills
Ability to communicate complex concepts and change clearly
Understanding of Corporate Real Estate, facilities management, and building operations in the wider business context
Experience working in a regulated environment
Knowledge of associated risk and compliance requirements
Excellent verbal and written communication skills
Collaborative, self-efficient, resilient, curious, relationship-building, networking, influencing, and strategic collaboration abilities
Must act in accordance with FCA/PRA Conduct Rules, including integrity, due skill, care and diligence, openness with regulators, fair treatment of customers, proper market conduct, and good retail customer outcomes

Benefits

Comp & perks

Inclusive and accessible recruitment process
Reasonable adjustments for candidates
Career development and support
Stretch opportunities
Inclusive employer committed to workforce diversity
Support for candidates returning to the workforce