Faculty Support Specialist – Entry Level

Margie and Bill Klesse College of Engineering and Integrated Design at UTSA

. Perform appointment processes to ensure requirements are met .

Posted 9/19/2026full-timeSan Antonio • Texas • United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in faculty recruitment processes, including appointment, promotion, and tenure evaluations, while effectively communicating and coordinating with various stakeholders. Proficient in managing multiple priorities and ensuring compliance with institutional requirements.

Highest-signal resume keywords

Faculty Recruitment ProcessesAppointment CoordinationCompliance SupportCommunication SkillsProblem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Appointment ProcessesDocument TranslationPacket ReviewFaculty EvaluationsReporting Requirements

Soft Skills

Knowledge SharingProfessional CommunicationTime ManagementDiscretionStakeholder Interaction

Tools & Technologies

UT Health Careers

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

PromotionTenureAppointment CommitteePost-Tenure EvaluationEmeritus Honors

About the role

Key responsibilities & impact

Perform appointment processes to ensure requirements are met
Translate faculty recruitment and initial appointment process materials into appropriate electronic documents
Coordinate Adjunct/Adjoint appointment processes, review packets for accuracy and completeness, and obtain required approvals
Serve as an information resource for departmental administrative leadership
Execute and demonstrate comprehensive understanding of UT Health Careers for faculty recruiting and appointment process steps
Support compliance in faculty separation, termination, and retirement processes
Support Promotion, Tenure, and Appointment Committee (PTAC) and Post-Tenure Evaluation (PTE) process requirements
Anticipate PTAC-related initial appointment needs, faculty appointment changes, internal promotion processes, and Emeritus honors nominations
Communicate requirements related to faculty evaluations and reporting
Coordinate service hand-offs with other stakeholders
Perform other duties as assigned

Requirements

What you’ll need

Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs
Ability to communicate professionally with a high level of discretion, effectively interact with various individuals, and represent UT Health San Antonio
Ability to prioritize and manage multiple competing demands and follow up on multiple issues in a time-sensitive manner
Ability to utilize resources for problem solving and identify appropriate escalation points
High school diploma or GED is required
Four (4) years' experience required
Experience may be substituted for education
Bachelor's degree is preferred