Sponsored Programs Support Center Specialist – Intermediate, Pre-Award

Margie and Bill Klesse College of Engineering and Integrated Design at UTSA

. Communicate internal submission deadlines and sponsor due dates to Principal Investigators .

Posted 11/2/2026full-timeRemote • Texas • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in sponsored programs administration, including proposal development, budget preparation, and compliance with federal and state regulations. Proficient in managing proposal submissions and financial reporting while ensuring adherence to institutional policies.

Highest-signal resume keywords

Sponsored Programs AdministrationProposal DevelopmentBudget PreparationCompliance KnowledgeFinancial Administration Software

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ComplianceBudget JustificationsBio-Sketch DevelopmentSub-Award Documentation ReviewFinancial ReportingAward ManagementIRB Approval CoordinationIACUC Approval CoordinationGrant Application SubmissionAward Closeout Management

Soft Skills

Attention to DetailProblem-SolvingAnalytical SkillsTime ManagementTeam Collaboration

Tools & Technologies

CayuseFinancial Administration Software

Industry Keywords

OMB Uniform GuidanceSponsored ProgramsFederal RegulationsState RegulationsClinical Research

About the role

Key responsibilities & impact

Communicate internal submission deadlines and sponsor due dates to Principal Investigators
Coordinate proposal submissions, including sub-award components, for assigned portfolios
Develop and assist with proposal administrative components, including budgets, budget justifications, and bio-sketches
Enter proposals into Cayuse or other submission systems before routing to the Office of Sponsored Programs
Revise and update proposals after Office of Sponsored Programs review and support submission
Coordinate preparation and review of Just-in-Time information, including IRB and IACUC approvals
Assist Principal Investigators with Research Performance Progress Reports and other progress reports
Prepare and submit transfer grant applications for incoming faculty
Advise Principal Investigators on sponsored program administration, policies, and compliance
Connect Principal Investigators with compliance units for protocol monitoring and management
Route industry clinical trial budgets and agreements to the Clinical Trials Office and Office of Sponsored Programs
Review awarded budgets against proposal budgets and compliance documentation
Coordinate sponsored-program payroll appointments and verify payroll distributions
Submit award extension, revision, and carry-forward requests and assist with award transfers
Process monthly EA-Grants Review and Analysis certifications
Report award spend rates and manage award closeouts at 120, 90, 60, and 30 days before end dates
Review monthly expenditures for compliance with cost principles, sponsor, and institutional policies
Coordinate personnel and non-payroll cost transfers
Prepare milestone-based or complex sponsor invoices for Office of Sponsored Programs approval
Support financial reporting reconciliation and validation before sponsor submission
Process adjustments promptly to support award closeout
Assist with grant program reviews and related activities
Attend meetings, training sessions, and professional development workshops

Requirements

What you’ll need

Bachelor’s degree is required
Two (2) years of sponsored programs administration or sponsored programs accounting experience is required
General knowledge of administrative and compliance components of proposals
Ability to interpret standard proposal requirements, terms, and conditions
Experience developing budgets and budget justifications
Experience reviewing and developing bio-sketches
Experience reviewing and consolidating sub-award documentation
Knowledge of proposal compliance elements and administrative components
General knowledge of federal, state, and other sponsor regulations related to sponsored programs, especially OMB Uniform Guidance
Experience with sponsored program proposal development and financial administration software applications
Ability to work independently in a team environment and manage conflicting responsibilities
Ability to prioritize tasks and consistently meet internal and external deadlines
Capability to work with training, public service, basic science, and clinical research sponsored programs
Attention to detail and problem-solving skills
Analytical skills, including examining and analyzing financial transactions to develop accurate reports and identify solutions

Benefits

Comp & perks

UT SELECT Medical insurance offered free for employees
Family medical coverage available through payroll deduction
Discounted copays and coinsurance through UT Health Physicians
$50,000 group term life insurance provided free
$50,000 basic accidental death and dismemberment insurance provided free
Options to purchase additional employee and dependent life and AD&D coverage at group rates
Three dental insurance plan options through Delta Dental, including two PPOs and one HMO
Two vision plan options with standard or enhanced benefits
Disability insurance
Flexible spending accounts for dependent care and healthcare expenses
Teacher Retirement System (TRS) or Optional Retirement Plan (ORP)
Voluntary retirement programs with five retirement plan providers
Front-loaded paid time off: 128 to 208 hours (16 to 26 days) based on years of service
Extended Illness Bank: 8 hours accrued per month
Paid Family Leave: up to 240 hours (6 weeks) after 6 months of consecutive employment
12 paid holidays annually
Discounts on services, tickets, and gym membership
Regular training sessions and professional development workshops