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Surgical Supply Reconciliation Specialist
Margie and Bill Klesse College of Engineering and Integrated Design at UTSA. Review pre-op, intra-op, and post-op surgical case documentation to identify and enter procedural and supply charges into the EMR or billing system .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in surgical documentation, charge capture, and compliance with regulatory standards, while effectively collaborating with clinical staff to ensure accurate billing practices and supply utilization.
Highest-signal resume keywords
Hospital Billing PracticesCPT Coding StandardsEMR Systems ProficiencyCharge Capture Data AnalysisCNOR Certification
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Charge EntrySurgical DocumentationSupply Utilization AnalysisRegulatory ComplianceData IntegrityReport GenerationOperating Room WorkflowsDocumentation Best PracticesAudit ParticipationProcess Improvement
Soft Skills
Analytical SkillsAttention to DetailCommunication SkillsCollaboration SkillsTime Management
Tools & Technologies
EpicCernerMeditech
Certifications & Qualifications
CNOR CertificationHS DiplomaGED
Industry Keywords
CMS ComplianceJoint Commission StandardsPayer RequirementsSurgical ProceduresPerioperative Informatics
About the role
Key responsibilities & impact- Review pre-op, intra-op, and post-op surgical case documentation to identify and enter procedural and supply charges into the EMR or billing system
- Validate that chargeable surgical items are documented and billed correctly according to hospital policy and payer requirements
- Collaborate with surgical nurses, scrub techs, and surgeons to clarify documentation and supply usage
- Ensure timely documentation of implants, biologics, and high-cost supplies
- Participate in audits and address discrepancies in OR logs or physician preference cards
- Maintain compliance with CMS, Joint Commission, and other regulatory guidelines
- Monitor trends and identify process improvement opportunities in documentation and charge reconciliation
- Educate OR staff on documentation best practices and supply tracking
- Assist with updating charge sheets, preference cards, and EMR templates with materials management and IT
- Generate regular reports on charge capture metrics, missed charges, and supply utilization for leadership review
- Serve as a liaison between clinical staff, materials management, coding, and billing departments
- Support and maintain UT Health San Antonio policies, protocols, and values
Requirements
What you’ll need- Knowledge of hospital billing practices, coding standards (e.g., CPT, HCPCS), and payer requirements
- Knowledge of surgical procedures, supply usage, and operating room workflows related to charge capture and documentation
- Proficiency with EMR systems such as Epic, Cerner, or Meditech
- Familiarity with compliance standards and regulatory requirements
- Strong analytical skills for charge capture data, supply utilization trends, and documentation compliance
- Experience generating reports for leadership review
- Strong attention to detail and data integrity
- Excellent communication and collaboration skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced clinical environment
- CNOR certification preferred or willingness to obtain within 24 months
- HS Diploma or GED
- One (1) year of experience in an OR setting is required
- Previous experience with charge entry, surgical documentation, or perioperative informatics preferred
Benefits
Comp & perks- UT SELECT Medical insurance offered free for employees
- Family medical coverage available through payroll deduction
- Discounted copays and coinsurance through UT Health Physicians
- $50,000 group term life insurance at no cost
- $50,000 basic accidental death and dismemberment insurance at no cost
- Additional employee and dependent life and AD&D coverage available at group rates
- Three dental insurance plan options through Delta Dental
- Two vision plan options
- Disability insurance
- Flexible spending accounts for dependent day care and healthcare expenses
- Teacher Retirement System (TRS) or Optional Retirement Plan (ORP)
- Voluntary retirement programs with five retirement plan providers
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) based on years of service
- Extended Illness Bank: 8 hours accrued per month
- Paid Family Leave: up to 240 hours (6 weeks) after 6 months of consecutive employment
- 12 paid holidays each year
- Discounts on services, tickets, and gym membership