Vital Records Registrar

Maricopa County

. Register and process vital records for live births, stillbirths, foundlings, deaths, and fetal deaths .

Posted 11/3/2026full-timeGlendale • Arizona • United StatesJuniorMid-Level💰 $20 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in processing vital records and interpreting Arizona laws and regulations, while providing high-volume customer service and technical assistance. Capable of maintaining data integrity and promoting compliance through effective communication and collaboration with various stakeholders.

Highest-signal resume keywords

Vital Records ProcessingArizona Laws And RegulationsCustomer ServicePublic Health CertificationBilingual Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data IntegrityDocument ReviewFinancial DocumentationRegistration ProcessesEvidentiary Document Authentication

Soft Skills

CommunicationCollaborationProblem-Solving

Certifications & Qualifications

Arizona Driver's LicenseArizona Department Of Public Safety Level 1 Fingerprint Clearance CardPublic Health Certification

Industry Keywords

Vital RecordsMedical RecordsHealth-Related FieldMortuary ScienceImmunizations

About the role

Key responsibilities & impact

Register and process vital records for live births, stillbirths, foundlings, deaths, and fetal deaths
Interpret and apply Arizona laws, regulations, and departmental policies governing vital records
Review, validate, and process legal and evidentiary documents to create, amend, or update vital records
Authenticate identification and evidentiary documents while safeguarding confidential information and maintaining data integrity
Provide high-volume customer service and technical assistance in person, by telephone, and electronically
Assist customers, hospitals, funeral homes, and community partners with vital registration processes
Coordinate with the Arizona Department of Health Services to resolve complex registration issues
Process payments, maintain and reconcile funeral home charge accounts, balance daily cash receipts, prepare financial documentation, and complete management reports
Provide consultation and training to hospitals, birthing facilities, funeral homes, and public partners
Promote compliance, process improvement, and efficient service delivery

Requirements

What you’ll need

Two years of office, administrative, or clerical experience
High School Diploma or GED
An equivalent combination of post-secondary education and/or job-related experience may substitute for the required education on a year-for-year basis
Must possess or can obtain a valid Arizona driver’s license by the time of hire
Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
Within one month of hire, provide evidence of immunity or receive required immunizations for vaccine-preventable illnesses; some positions require Hepatitis B vaccination and/or a Tuberculosis test
Travel required to attend conferences, training, and possible varying work locations
Experience working with U.S. vital records/registration valued
Experience working with medical records or in a health-related field, including mortuary science, valued
Certification in a Public Health or Community Health Worker program and eligibility to receive certification within six months of hire valued
Bilingual skills in English/Spanish valued

Benefits

Comp & perks

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to the Maricopa County Kids Club
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
Eligible for overtime compensation for all hours worked over 40 in the designated workweek