Meeting Planner I – Contract Specialist

Maritz

. Serve as client liaison and project leader for assigned small meetings and ad hoc contract engagements in face-to-face, digital, or hybrid formats .

Posted 9/23/2026full-timeEast Hanover • New Jersey • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event and meeting management, including budget maintenance and client relationship development. Proficient in managing logistics, stakeholder communication, and utilizing event management systems to ensure successful program execution.

Highest-signal resume keywords

Event ManagementBudget MaintenanceClient Relationship DevelopmentCvent ProficiencyContract Lifecycle Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event ManagementBudget MaintenanceContract CreationLogistics CoordinationFinancial TrackingProject ManagementStakeholder ManagementSupplier Payment ReconciliationSOW CreationHCP Meeting Guidelines

Soft Skills

Customer ServiceCommunicationProblem SolvingTime ManagementInterpersonal Skills

Tools & Technologies

Microsoft OfficeCventEvent Management SystemsBusiness Management Systems

Industry Keywords

HCP ExperiencePharma ExperienceContractual Risk ManagementClient LiaisonProject Leader

About the role

Key responsibilities & impact

Serve as client liaison and project leader for assigned small meetings and ad hoc contract engagements in face-to-face, digital, or hybrid formats
Manage overall coordination, planning, and execution of programs
Plan logistics and provide customer service and stakeholder management
Initiate and execute supply agreements and contract creation through the Contract Lifecycle Management System (CLMS)
Minimize contractual risks in external relationships
Provide status updates to management and escalate unresolved issues
Manage project timelines and deliverables, client expectations, business objectives, and people impressions
Coordinate food and beverage, transportation, hotels, air travel, and staffing
Communicate established HCP Meeting guidelines to meeting stakeholders and HCPs
Maintain day-to-day client contact and ensure client objectives and satisfaction
Capture and update accurate financial information in business management systems
Manage program budgets, audit billing, track and report expenses, and reconcile supplier payments
Use event management systems from intake through final billing
Create SOWs and budgets, maintain client and proprietary systems, and manage files and records
Work with accounting to complete final billing and support special projects

Requirements

What you’ll need

Bachelor degree or equivalent experience required
2–4 years of experience in event or meeting management, including budget maintenance; HCP or Pharma experience desired
Prior experience developing and maintaining key client and supplier relationships desired
Excellent computer skills
Knowledge of Microsoft Office tools
Knowledge of Cvent
Ability to learn new technology quickly
Prior experience effectively handling multiple projects/demands
Ability to travel approximately 30% (approximately once per quarter)
Ability to co-locate on the client’s campus 2 days/week in East Hanover, NJ if hybrid
Authorization to work permanently in the U.S.; sponsorship is not provided

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid parental leave
401(k)
Tuition reimbursement
Paid time off
Year-end holiday closure
Flexible work environment
Ability to balance work and personal life
Employee well-being support