Executive Assistant – CEO

MasAlto Capital

. Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments .

Posted 10/22/2026full-timeRemote • PanamaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while managing the CEO's calendar and coordinating appointments. Proficient in handling confidential information and maintaining effective communication across various teams and projects.

Highest-signal resume keywords

Executive Assistant ExperienceOrganizational SkillsWritten Communication SkillsGoogle Workspace ProficiencyDiscretion in Handling Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTask TrackingReport PreparationDocument OrganizationResearch Skills

Soft Skills

Attention to DetailProactive MindsetResourcefulnessAbility to Work IndependentlyTime Management

Tools & Technologies

Google WorkspaceGmailGoogle CalendarGoogle DocsGoogle SheetsGoogle SlidesBasecamp

Industry Keywords

Executive SupportConfidential Information ManagementMeeting CoordinationProject ManagementAdministrative Workflows

About the role

Key responsibilities & impact

Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments
Organize meetings, prepare agendas, gather relevant materials, and document key decisions and action items
Track pending tasks, deadlines, and follow-ups to ensure commitments are completed on time
Coordinate with department leaders and team members regarding outstanding tasks, projects, and priorities
Manage and prioritize email correspondence, flagging urgent matters and drafting responses when needed
Prepare and organize reports, presentations, spreadsheets, and other executive documents
Conduct research and gather information to support the CEO's decision-making
Coordinate business travel, including flights, accommodations, transportation, and itineraries when required
Handle confidential information and sensitive business matters with discretion
Support the coordination of company meetings, projects, and special initiatives
Maintain organized records, documentation, and follow-up systems
Identify scheduling conflicts, potential delays, and pending matters requiring the CEO's attention
Improve administrative workflows and communication processes to increase efficiency
Support and coordinate special projects and initiatives assigned by the CEO, tracking tasks, deadlines, and deliverables
Perform additional administrative and coordination tasks as assigned by the CEO

Requirements

What you’ll need

Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role
Excellent organizational and time-management skills
Strong written and verbal English communication skills; Spanish is an advantage
Excellent attention to detail and follow-through
Ability to manage multiple priorities and meet deadlines
Strong written communication and professional correspondence skills
Ability to handle confidential information with discretion
Proactive, resourceful, and solution-oriented mindset
Ability to work independently with minimal supervision
Proficiency in Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides
Familiarity with project management and communication tools such as Basecamp is an advantage
Comfortable working remotely in a fast-paced environment with changing priorities
Availability to work Monday to Saturday, 9 am to 6 pm Panama time

Benefits

Comp & perks

Remote work arrangement