Project Administrator

Maven Consulting Limited

. Assign and track project and proposal numbers according to Maven’s numbering system .

Posted 9/19/2026full-timeNorth Vancouver • CanadaJuniorMid-Level💰 CA$60,000 - CA$75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in project coordination and document control. Proficient in managing multiple priorities while collaborating effectively across business units.

Highest-signal resume keywords

Project CoordinationDocument ControlMicrosoft Office ProficiencySharePoint ExperienceProject Administration Certificate

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationDocument ControlRecord KeepingProject SetupFinal Documentation Management

Soft Skills

Strong Organizational SkillsAttention to DetailCollaborative ApproachService-Oriented MindsetAbility to Manage Multiple Priorities

Tools & Technologies

Microsoft OfficeSharePointDocument Management Platforms

Certifications & Qualifications

Project Administration CertificateDocument Control Certificate

Industry Keywords

EngineeringConstructionInfrastructure Consulting

Tech Stack

Tools & technologies

Maven

About the role

Key responsibilities & impact

Assign and track project and proposal numbers according to Maven’s numbering system
Maintain accurate and up-to-date project records
Support project initiation and setup by opening project files and populating standard templates
Coordinate kickoff documentation with project teams
Coordinate project closeout, including final documentation, record archiving, and completion of administrative requirements
Track staff training, certifications, and compliance requirements
Flag upcoming renewals and maintain compliance records
Maintain document control processes across active projects
Support the development and implementation of Maven Hub, including content organization, testing, and user adoption
Provide office and administrative support as needed
Collaborate with project managers and teams across Maven business units
Report to the Corporate Services Manager

Requirements

What you’ll need

Diploma or degree in business administration, office administration, or a related field (or equivalent experience)
2+ years of experience in an administrative, project coordination, or document control role
Experience within engineering, construction, or infrastructure consulting would be an asset
Certificate in project administration, document control, or a related discipline would be an asset
Strong organizational skills and high attention to detail
Ability to manage multiple priorities and deadlines across teams
Proficient with Microsoft Office and SharePoint or similar document management platforms
Collaborative, service-oriented approach
Comfort working cross-functionally across business units
Legally authorized to work in Canada

Benefits

Comp & perks

Comprehensive health benefits
Flexible hybrid work model combining remote work with in-person collaboration
Training, peer coaching, team meetings, and mentorship
Competitive compensation
Volunteer opportunities through the Share Program
Values-driven, collaborative culture
Professional growth opportunities on large-scale projects
Career progression support