Legal Practice Assistant, Transactions

Mayer Brown

. Perform complex and specialized secretarial support under the general supervision of assigned attorneys and/or supervisor .

Posted 9/15/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $85,000 - $113,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in Microsoft Office products, iManage management system, and LegalKey while providing specialized secretarial support in a legal environment. Exhibits strong organizational, communication, and problem-solving skills to effectively manage multiple projects and support attorneys.

Highest-signal resume keywords

5 Years Legal Secretary ExperienceProficiency in Microsoft OfficeIManage Management SystemLegalKey SoftwareExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationTyping 65 WPMProofreadingDocument FormattingTimekeepingClient Billing PreparationProject ManagementConfidentiality MaintenanceAttention to DetailStrategic Thinking

Soft Skills

Strong Customer ServiceExcellent OrganizationAbility to Multi-taskTeam CollaborationSelf-starter Initiative

Tools & Technologies

DocX ToolsE-FaxBest AuthorityChrome RiverScanning SoftwareTravel Coordination Tools

Industry Keywords

Legal EnvironmentSecretarial SupportConfidentialityDiverse Team EnvironmentDeadline Management

About the role

Key responsibilities & impact

Perform complex and specialized secretarial support under the general supervision of assigned attorneys and/or supervisor
Handle telephone, voicemail, photocopying, e-fax, DTE, email, courier, filing, LegalKey, and Records Center procedures
Input and revise documents according to author instructions using Firm equipment and software
Prepare letters and memos; proofread, photocopy, assemble, and distribute materials
Red-line, email, and process documents; convert and format documents using Word styles
Repair corrupt documents using DocX Tools
Provide support to attorneys and handle specific projects
Work with Los Angeles billing analysts to prepare accurate and timely client bills
Arrange travel and coordinate with the Firm’s Travel Department
Use scanning software, E-Fax, iManage, Word 2016, Best Authority, expense reports, and Chrome River
Ensure work is completed in a timely manner using Firm resources
Maintain personal timekeeping, attendance, and timecard submission
Provide overtime coverage as required
Perform other duties as assigned to meet Firm goals and objectives

Requirements

What you’ll need

High school diploma required; college degree preferred
5 years of experience as a secretary in a legal environment
Proficiency in Microsoft Office products, iManage management system, and LegalKey
Ability to learn new software specific to the needs of the assignments
Typing of 65 WPM preferred
Excellent grammar, punctuation, and spelling skills
Excellent communication and organization skills with ability to multi-task
Ability to work in a team environment and effectively support attorneys and support staff with minimal supervision
Ability to work independently and anticipate tasks
Strong written and verbal communication skills
Ability to work in a diverse team environment
Ability to work under pressure and meet deadlines with shifting priorities
Self-starter with a high level of initiative
Strong customer service skills
Strong attention to detail and organizational skills
Ability to handle multiple projects
Ability to maintain confidentiality and exercise discretion
Strategic thinking and problem-solving skills
May require occasional lifting of up to 20 lbs.

Benefits

Comp & perks

Medical, dental, vision, life, and AD&D insurance
401(k) savings plan
Back-up childcare and eldercare
Generous paid time off (PTO)
Opportunities for professional development and growth
Reasonable accommodations for applicants and employees with disabilities and disabled veterans