Practice Management Specialist

Mayer Brown

. Provides proactive administrative and operational support to the Assistant Director .

Posted 9/28/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $68,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, with proficiency in managing complex workflows and producing analytical reports. Exhibits exceptional organizational skills and the ability to work effectively in a diverse team environment while maintaining confidentiality and exercising sound judgment.

Highest-signal resume keywords

Practice Management ExperienceMicrosoft Office ProficiencyStrong Written And Verbal CommunicationAnalytical And Problem-Solving AbilitiesCustomer-Service Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Practice ManagementWorkflow ManagementAnalytical ReportingFinancial ManagementOnboarding ProcessesTimekeeping ComplianceProcess ImprovementLegal Technology AdoptionProject ManagementData Monitoring

Soft Skills

Attention To DetailOrganizational SkillsTeam CollaborationInitiativeAdaptability

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Professional ServicesLegal EnvironmentOperational SupportEmployee EngagementTraining And Development

About the role

Key responsibilities & impact

Provides proactive administrative and operational support to the Assistant Director
Coordinates daily operations, including agendas, materials, and logistics for internal meetings, trainings, and practice events
Maintains internal databases, tools, templates, and resources
Owns monthly reporting, including productivity reports
Supports process improvement and legal technology adoption
Identifies operational challenges, recommends solutions, and partners on implementation
Serves as a coordination resource and liaison with business services teams
Monitors workflow, workload, utilization data, and resource concerns across the practice
Monitors the pipeline of incoming attorneys, including summer associates, future hires, and laterals
Supports new hire onboarding and Finance Practice integration
Assists with annual attorney review processes and Finance-specific documentation
Creates mentor assignments and ensures aligned work assignments for new joiners
Tracks secondment placements and opportunities
Supports training, development, and engagement initiatives with L&D and Employee Engagement teams
Reviews work-in-progress and accounts receivable to support billing and collections strategy
Reports activity to Finance leadership
Identifies and escalates attorney business-practice issues, including timekeeping compliance
Produces analytical reports supporting operational insights and financial management
Performs additional duties assigned by the Assistant Director

Requirements

What you’ll need

Bachelor’s degree required
Minimum of 4 years of practice management or related administrative or operational experience required
Experience in a professional services or legal environment preferred
Strong administrative experience and demonstrated capacity to manage complex workflows
Proficiency in Microsoft Office products and ability to learn and work in various software applications as needed
Strong written and verbal communication skills
Ability to work effectively in a diverse team environment and support demanding Firm needs
Ability to work under pressure and meet deadlines with shifting priorities
Self-starter with a high level of initiative and strong customer-service orientation
Exceptional attention to detail and organizational skills
Ability to manage multiple projects
Maintains confidentiality and exercises sound judgment and discretion
Strong analytical, strategic-thinking, and problem-solving abilities
May require travel to other offices as needed

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
AD&D insurance
401(k) savings plan
Back-up childcare and eldercare
Generous paid time off (PTO)
Professional development and growth opportunities
Reasonable accommodations for applicants and employees with disabilities and disabled veterans