Collections Coordinator

Mayer LLP

. Partner with attorneys on collection efforts while maintaining client relationships .

Posted 9/16/2026full-timeDallas • Texas • United StatesJuniorMid-Level💰 $50,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal billing processes, including proficiency in legal billing software and a strong understanding of accounting concepts. Capable of effectively communicating with various stakeholders and maintaining accuracy in billing practices.

Highest-signal resume keywords

Legal Billing ExperienceCoyote Analytics ProficiencyGeneral Accounting UnderstandingExcellent Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Billing ExperienceProblem-Solving AbilitiesUTBMS Task Codes UnderstandingRate Structure Changes CollaborationPrebill Management

Soft Skills

Effective CommunicationCollaboration

Tools & Technologies

Coyote AnalyticsOutlookWordExcelWestlawHarvey AIPointOneIManage

Industry Keywords

Professional Services EnvironmentLegal BillingClient GuidelinesAccounts ReceivableAppeals Process

About the role

Key responsibilities & impact

Partner with attorneys on collection efforts while maintaining client relationships
Contact clients regarding past due accounts until payment is received
Document client activity/communications
Monitor accounts receivable for disputed line items
Prepare and submit appeals to clients, ensuring all appeals are responded to by client deadlines
Work with billing coordinators to ensure bills are sent according to client requirements
Review and track appeals, respond to appeals, and make recommendations for how to improve the appeals process
Communicate with attorneys, paralegals, secretaries, clients, and staff to ensure that the appeals process runs efficiently and effectively
Assist the Billing team as needed
Perform other duties as assigned

Requirements

What you’ll need

Minimum of 2 years of billing experience in a professional services environment
Prior legal billing experience, particularly in a large firm billing for multiple attorneys, is preferred
Proficiency in legal billing software, with a preference for Coyote Analytics
Strong proficiency in Outlook, Word, and Excel
Excellent problem-solving abilities, with the capability to quickly identify and resolve issues
Understanding of general accounting concepts
Excellent communication skills and the ability to work effectively with personnel at all levels via phone and email
Attention to detail and a commitment to maintaining accuracy
Collaborate and change Timekeeper Issue with Rate Structure Changes
Send, Receive, Edit and Train on Prebills for the attorneys
Understanding Client Guidelines with UTBMS Task, Expense and Fee Codes
Ensure that task codes used for each billing entry come from the UTBMS code set for the relevant practice area
Familiarity with Westlaw, Harvey AI, Coyote, PointOne, and iManage

Benefits

Comp & perks

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)