Mayer LLP

Recruitment

• Manage full-cycle recruiting for positions across multiple offices with a focus on Houston and San Antonio
• Partner with hiring managers to understand staffing needs, develop recruiting strategies, and establish appropriate candidate profiles
• Recruit for Attorneys, Paralegals, Legal Secretaries, and other office hiring needs
• Manage approximately 15–20 open positions simultaneously
• Develop and post job descriptions across the firm's career site and external job boards
• Source, identify, and engage qualified candidates through job boards, professional networks, referrals, and other recruiting channels
• Conduct initial candidate phone interviews and assess candidates against position requirements
• Present qualified candidates to hiring managers with summaries and recommendations
• Coordinate virtual and in-person interviews
• Maintain candidate and requisition information in Lever ATS
• Assist with offer processes, candidate communications, and pre-employment requirements
• Identify opportunities to improve recruiting processes, candidate experience, and time-to-fill
• Support employee onboarding initiatives, including 30/60/90-day new hire check-ins

Recruiter

Legal Assistant

• Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings
• Prepare and file legal documents, ensuring compliance with court rules and deadlines
• Manage case files through iManage, maintaining organization and accuracy
• Assist with document review, proofreading, and legal drafting
• Facilitate communication with clients, expert witnesses, and other parties involved in litigation
• Support project management efforts for ongoing cases, including tracking deadlines and deliverables
• Coordinate and schedule depositions, hearings, meetings, conferences, and travel arrangements
• Conduct legal research and gather relevant case information
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting
• Open new files and run conflicts
• Update docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Legal Secretary – Medical Malpractice

Collections

• Partner with attorneys on collection efforts while maintaining client relationships
• Contact clients regarding past due accounts until payment is received
• Document client activity/communications
• Monitor accounts receivable for disputed line items
• Prepare and submit appeals to clients, ensuring all appeals are responded to by client deadlines
• Work with billing coordinators to ensure bills are sent according to client requirements
• Review and track appeals, respond to appeals, and make recommendations for how to improve the appeals process
• Communicate with attorneys, paralegals, secretaries, clients, and staff to ensure that the appeals process runs efficiently and effectively
• Assist the Billing team as needed
• Perform other duties as assigned

Recruiter

Legal Secretary – Medical Malpractice

Collections Coordinator