Junior Litigation Group Coordinator

Mayer LLP

. Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team .

Posted 10/15/2026full-timeTexas • United StatesJunior💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing litigation deadlines, task management, and case documentation. Proficient in utilizing legal technology systems and maintaining compliance with firm and client requirements.

Highest-signal resume keywords

Litigation ExperienceTask ManagementCalendar ManagementMicrosoft Office ProficiencyIManage Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Litigation Process KnowledgeTask TrackingDocument OrganizationCase ManagementCLE Monitoring

Soft Skills

Exceptional Organizational SkillsStrong Follow-Up SkillsEffective CommunicationJudgment and DiscretionAdaptability

Tools & Technologies

IManageWestlawHarvey AICoyotePointOne

Industry Keywords

Litigation EnvironmentLitigation DefenseLegal Support RoleTrial SchedulesClient Guidelines

About the role

Key responsibilities & impact

Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team
Calendar follow-up tasks and ensure assigned tasks are tracked through completion
Maintain trial schedules, monitoring trials and significant case events for the next two years
Assist with matter-specific task lists, workflows, opening new matters, assigning teams, and closing matters
Maintain accurate case lists, team lists, forms, resources, and administrative materials
Establish new-matter procedures and checklists for attorneys and paralegals
Create and maintain client-specific guidelines, templates, and workflows
Provide day-to-day administrative support to the litigation group
Assist with purchases, vendor invoices, routine financial items, year-end collections, and client-related projects
Assist with TIDA events and other client outings or events
Maintain attorney CLE records and requirements; monitor bar and CLE renewals across applicable states
Assist attorneys with tracking CLE hours, renewals, registrations, and documentation
Assist with mediation preparation, coordination, invoices, payments, virtual meeting links, reports, and follow-up
Maintain organized electronic case files and shared drives
Monitor the G: drive and transfer older files to iManage
Assist with file purging and document organization projects
Ensure files and administrative records comply with firm and client requirements

Requirements

What you’ll need

Prior experience in a litigation environment required; litigation defense experience preferred
Experience as a litigation legal secretary, paralegal, litigation coordinator, or similar legal support role strongly preferred
Working knowledge of the litigation process and understanding of how cases progress from inception through resolution
Strong understanding of litigation deadlines, calendaring, and task management
Exceptional organizational skills and attention to detail
Ability to manage multiple matters, deadlines, and priorities simultaneously
Strong follow-up skills and the ability to consistently track outstanding items through completion
Comfortable holding attorneys, paralegals, and other team members accountable for deadlines and assigned tasks in a professional manner
Ability to anticipate needs, identify potential issues, and proactively communicate with the team
Strong written and verbal communication skills
Ability to adapt quickly when priorities change
Strong judgment and discretion when handling confidential client and firm information
Proficiency with Microsoft Office and legal technology systems; experience with iManage and litigation-related case management systems is a plus
Ability to work independently while also functioning effectively as part of a collaborative litigation team
Proficiency or exposure to Westlaw, Harvey AI, Coyote, PointOne, and iManage platforms

Benefits

Comp & perks

Competitive quarterly bonus plan based on monthly billables - ability to earn an additional $52k annually
Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Employee referral bonus ($2000 - $4000)
Annual bar dues