Legal Secretary – Medical Malpractice

Mayer LLP

. Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings .

Posted 9/17/2026full-timeDallas • Texas • United StatesJuniorMid-Level💰 $60,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while providing comprehensive support to attorneys in managing legal cases. Proficient in legal case management software and experienced in document preparation, legal research, and compliance with court rules.

Highest-signal resume keywords

Legal Case Management Software ProficiencyDocument Review and Legal DraftingStrong Organizational SkillsExcellent Writing SkillsKnowledge of Court Rules and Procedures

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationLegal ResearchE-Filing in State and Federal CourtsData EntryClerical TasksDocument Review ProcessesCase File ManagementTranscriptionCalendar ManagementDeadline Tracking

Soft Skills

Strong Communication SkillsInterpersonal SkillsAttention to DetailAbility to Maintain ConfidentialityTime Management

Tools & Technologies

IManageMicrosoft Office SuiteLegal Software

Industry Keywords

Insurance DefenseLitigationLegal SecretaryCourt ComplianceClient Communication

About the role

Key responsibilities & impact

Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings
Prepare and file legal documents, ensuring compliance with court rules and deadlines
Manage case files through iManage, maintaining organization and accuracy
Assist with document review, proofreading, and legal drafting
Facilitate communication with clients, expert witnesses, and other parties involved in litigation
Support project management efforts for ongoing cases, including tracking deadlines and deliverables
Coordinate and schedule depositions, hearings, meetings, conferences, and travel arrangements
Conduct legal research and gather relevant case information
Maintain and organize client files and records
Communicate with clients, opposing counsel, court personnel, and accounting
Open new files and run conflicts
Update docket sheet or information sheet on the file
Perform general clerical duties such as filing, scanning, and data entry
Provide administrative support to attorneys and staff as needed

Requirements

What you’ll need

Strong organizational skills with the ability to manage multiple priorities effectively
Excellent writing skills for drafting correspondence and legal documents
Proficient in legal case management software such as iManage or similar
Experience with document review processes and familiarity with clerical tasks such as filing and transcription
Solid research skills to assist attorneys in preparing cases effectively
At least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases
Excellent organizational skills and attention to detail
Strong communication and interpersonal skills
Proficient with Microsoft Office Suite and legal software
Knowledge of e-filing in state and federal courts
Previous experience working as a legal secretary on the litigation defense side is highly preferred
Knowledge of court rules and procedures
Ability to maintain confidentiality and handle sensitive information