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Legal Assistant, Business Law Services
McCarthy Tétrault. Provide day-to-day administrative and transactional support to Business Law paraprofessionals .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in corporate document preparation and management, with strong attention to detail and proficiency in ALF or similar systems. Capable of supporting Business Law transactions while maintaining confidentiality and managing multiple priorities effectively.
Highest-signal resume keywords
Legal Assistant ExperienceCorporate Document PreparationALF System ProficiencyAttention to DetailTime Management Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Corporate Document PreparationProofreadingEditingDocument ManagementLegal Terminology KnowledgeOrganizational SkillsMultitaskingSpeed and AccuracyDeadline ManagementAdministrative Support
Soft Skills
Strong Attention to DetailAbility to Work Under PressureConsultative Team EnvironmentFlexibilityHigh Level of Discretion
Tools & Technologies
ALFMicrosoft OfficeDocument Management SystemClosing Folders
Certifications & Qualifications
Post-Secondary Education in Legal Assistant Studies
Industry Keywords
Business LawCorporate PracticeTransactional PracticeProfessional Services Environment
About the role
Key responsibilities & impact- Provide day-to-day administrative and transactional support to Business Law paraprofessionals
- Prepare and process corporate documents for annual maintenance, extra-provincial registrations and cancellations, changes of name, directors and registered offices, and other corporate matters
- Prepare, format, proofread and organize transaction and closing documents and correspondence
- Maintain corporate information and records in ALF
- Maintain corporate minute books and share certificate records
- File documents in the Firm’s document management system
- Upload and organize documents in Closing Folders
- Assist with closing and post-closing matters
- Coordinate signatures, execution copies, filings, searches and other transaction-related requirements
- Monitor deadlines and outstanding items and follow up proactively
- Manage mail and prepare correspondence and reports
- Coordinate work with Document Specialists, Administrative Clerks and Billing Analysts
- Provide backup support for absent assistants and support team members with multiple tasks or difficult deadlines
- Perform general administrative tasks, including scanning, emailing, courier pickups and meeting, room, catering and audiovisual coordination
- Maintain and develop job knowledge and technical skills
- Work proactively and collaboratively with lawyers, paraprofessionals, assistants and Business Law team members
- Complete work accurately, efficiently and according to Firm standards and procedures
Requirements
What you’ll need- Post-secondary education in Legal Assistant studies or an equivalent qualification
- Minimum 1 year of experience as a Legal Assistant or Administrative Assistant
- Experience ideally acquired in a law firm or professional services environment
- Experience supporting a Business Law, corporate or transactional practice considered an asset
- In-depth knowledge of business and legal terminology
- Experience with ALF or another corporate records or entity management system considered an asset
- Strong attention to detail
- Excellent word processing, spelling, grammar, proofreading and editing skills
- Capacity to perform duties with speed and accuracy
- Strong time-management, organizational and multitasking skills
- Ability to work under pressure, meet tight deadlines and adjust to changing priorities
- Ability to follow up on files, deadlines and outstanding items with minimal supervision
- Ability to work effectively in a consultative team environment and independently
- High level of discretion and confidentiality
- Flexibility to work overtime as needed
- Solid computer knowledge, including Microsoft Office
- Ability to keep current with technology and learn other software used by the Business Law team
Benefits
Comp & perks- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Dialogue confidential mental health support
- Virtual healthcare assistance and proactive wellness resources
- Competitive compensation
- Paid overtime
- Generous time off
- Day off to volunteer
- Day off for your birthday
- Ongoing professional development opportunities
- Strong community involvement and commitment to equity, diversity and inclusion
- Hybrid work environment