McCarthy Tétrault

Events

• Support the National Events team and Client Relations and gifting activities
• Support the planning and execution of in-person, hybrid and virtual events
• Research, source and book venues, entertainment, gifting and other services
• Prepare onsite event materials
• Assist with onsite event registration and event delivery
• Monitor shared inboxes and respond to client event inquiries
• Update RSVPs and attendance in Salesforce
• Prepare event reports, metrics and data analysis
• Coordinate seasonal and ad hoc client gifting initiatives
• Process invoices and reconcile credit card statements
• Prepare and process event recordings for client distribution
• Collaborate with firm teams to meet event and gifting needs
• Keep the Client Relations Manager informed of project progress and issues requiring escalation
• Contribute to Client and Markets and Client Relations team initiatives and special projects

Client Relations, Events Coordinator

Bilingual

• Manage daily cash flow, banking relationships and liquidity to optimize the Firm’s financial position
• Oversee cash forecasting and debt management in accordance with Firm policies
• Ensure compliance with internal controls and treasury policies
• Act as a signing officer on all operating accounts
• Oversee management and administration of bank accounts, banking platforms and the corporate credit card program
• Oversee management and reconciliation of client trust accounts in compliance with applicable law society rules, regulations and Firm policies
• Develop and implement policies and procedures for trust fund administration, segregation and reporting
• Liaise with auditors, regulators and clients regarding trust account matters
• Respond to trust audits, inquiries and quarterly and annual reports
• Ensure timely and accurate trust account reconciliations and reporting to leadership
• Supervise the accounts payable team across all offices
• Monitor and improve efficiency, internal controls and regulatory compliance
• Operate and administer Concur Solutions for expense reimbursements
• Lead, mentor and develop the finance team
• Identify and implement process improvements and automation opportunities
• Prepare and present trust, treasury and accounts payable reports to firm leadership and management committees
• Collaborate with practice groups and office administrators on finance projects and initiatives
• Provide client services to lawyers and staff

Bilingual Senior Manager, Treasury

• Create legal and other documents through copy typing, transcription, scanning and other methods
• Convert styles, perform mail merges, insert media into presentations, cross-reference, index and create tables
• Work with financial tables, graphs, objects and graphics applications
• Proofread and check documents for formatting, spelling, grammar, sense and clarity
• Compare document versions, check revisions and correct document corruption
• Develop working knowledge of the Firm’s document-production procedures and precedents
• Respond promptly to requests, meet deadlines and collaborate with departments and individuals across the Firm
• Use word-processing expertise on complex legal and other documents
• Manage workload fluctuations with minimal supervision
• Perform quality control, seek clarification and review others’ work as required
• Assist and mentor other team members
• Manage intake, prioritization and coordination of document production and support requests as required
• Provide firm-wide document production support using Microsoft Word, Excel, PowerPoint, Visio and other applications
• Document, log, track and respond to calls, emails, voicemail and drop-bys
• Manage escalations and retain ownership of document-production support issues
• Track calls, research issues and update the knowledge base
• Review procedures and recommend solutions for document production and support
• Perform other duties as assigned

Bilingual Document Specialist – Multiple Shifts Available

Legal Assistant

• Prepare, edit, format, print, scan, and proofread correspondence, memoranda, litigation documents, reports, forms, labels, and other documents.
• Coordinate and assign tasks to various resource groups and ensure their timely completion.
• Proofread documents and verify their clarity, formatting, spelling, and grammar.
• Assist lawyers in preparing for and coordinating hearings and trials.
• Record and monitor appearance dates, pleadings, and filing requirements.
• Prepare basic pleadings and other visual materials for use in court.
• Coordinate service and filings with process servers and the Court.
• Schedule and coordinate examinations, expert testimony, and other hearings; manage the collection of evidence.
• Manage files, including opening, organizing, retaining, and retrieving paper and electronic files.
• Maintain lawyers’ calendars, meetings, appointments, deadlines, and client-related activities.
• Coordinate lawyers’ travel arrangements and prepare itineraries and expense reports.
• Update contact information in the client database.
• Coordinate client meetings and room logistics, catering, and audiovisual equipment.
• Review, route, prepare, and process mail and faxes.
• Receive, screen, and direct calls; respond to routine inquiries and take messages.
• Assist with the preparation and daily closing of time entries.
• Collaborate with the Finance Department to open client and matter files.
• Coordinate activities with functional departments.
• Support other legal assistants during absences or periods of tight deadlines.
• Maintain and update professional knowledge through training and perform other duties as assigned.

Legal Assistant, Labour and Employment Law

• Conduct audits of engagement letters for compliance with firm policies, regulatory requirements, and client obligations
• Review engagement letters for completeness, accuracy, approved templates, and standard provisions
• Identify compliance concerns and escalate issues as appropriate
• Track audit findings and prepare reports highlighting trends and risks
• Provide training to Legal Assistants and Lawyers on engagement letter requirements and processes
• Collaborate with lawyers, legal assistants, and business professionals to address audit deficiencies
• Maintain records of engagement letter reviews, audit results, and remediation activities
• Assist with developing and updating engagement letter templates, standards, and best practices
• Administer the firm's Outside Counsel Guidelines process
• Review client intake forms in Intapp Intake and ensure OCGs are current and correctly referenced
• Identify OCGs against the firm's key client list and ensure finalized versions are available
• Manage OCG terms in Intapp Terms and ensure relevant approvals are in place
• Review outside counsel requests and collect required supporting documentation
• Coordinate reviews of outside counsel guidelines, retention agreements, and related documentation
• Monitor compliance with policies governing external legal service providers
• Track engagement renewals, terminations, and key milestones
• Serve as a point of contact for internal stakeholders regarding outside counsel matters
• Prepare reports, metrics, and dashboards on engagement letter compliance and outside counsel activity
• Identify process improvements and assist with operational efficiencies
• Lead the development, maintenance, and communication of policies and procedures
• Assist with training and guidance on engagement letter and outside counsel processes
• Maintain confidentiality and perform additional assigned duties

Bilingual Client Agreement Specialist

• Conduct audits of engagement letters for compliance with firm policies, regulatory requirements, and client obligations
• Review engagement letters for completeness, accuracy, approved templates, and standard provisions
• Identify and escalate compliance concerns
• Track audit findings and prepare reports on trends and risks
• Provide training to Legal Assistants and Lawyers on engagement letter requirements and processes
• Collaborate with lawyers, legal assistants, and business professionals to address audit deficiencies
• Maintain records of engagement letter reviews, audit results, and remediation activities
• Assist with developing and updating engagement letter templates, standards, and best practices
• Administer the firm's Outside Counsel Guidelines process
• Review client intake forms in Intapp Intake and ensure OCG references are current
• Manage OCG terms in Intapp Terms and ensure required approvals are in place
• Review outside counsel requests and collect supporting documentation
• Coordinate review of outside counsel guidelines, retention agreements, and related documentation
• Monitor compliance with policies governing external legal service providers
• Track engagement renewals, terminations, and milestones
• Serve as a point of contact for internal stakeholders on outside counsel matters
• Prepare reports, metrics, and dashboards on engagement letter compliance and outside counsel activity
• Identify process improvements and assist with operational efficiencies
• Lead development, maintenance, and communication of policies and procedures
• Assist with training and guidance on engagement letter and outside counsel processes
• Maintain confidentiality and perform additional assigned duties

• Conduct audits of engagement letters for compliance with firm policies, regulatory requirements, and client obligations.
• Review engagement letters for completeness, accuracy, and alignment with approved templates and standard provisions.
• Identify and escalate compliance concerns.
• Track audit findings and prepare reports highlighting trends and risks.
• Provide training to Legal Assistants and Lawyers regarding engagement letter requirements and processes.
• Collaborate with lawyers, legal assistants, and business professionals to address audit deficiencies.
• Maintain records relating to engagement letter reviews, audit results, and remediation activities.
• Assist with developing and updating engagement letter templates, standards, and best practices.
• Manage administration of the firm's Outside Counsel Guidelines process.
• Review client intake forms in Intapp Intake and ensure OCGs are current and correctly referenced.
• Identify OCGs against the firm's key client list and ensure current OCGs are available and finalized.
• Oversee OCG terms in Intapp Terms and ensure relevant approvals are in place.
• Review outside counsel requests and collect required supporting documentation.
• Coordinate review of outside counsel guidelines, retention agreements, and related documentation.
• Monitor compliance with policies governing external legal service providers.
• Track engagement renewals, terminations, and other milestones.
• Serve as a point of contact for internal stakeholders regarding outside counsel matters.
• Prepare reports, metrics, and dashboards relating to engagement letter compliance and outside counsel activity.
• Identify process improvements and assist with implementing operational efficiencies.
• Lead development, maintenance, and communication of policies and procedures.
• Assist with training and guidance on engagement letter and outside counsel processes.
• Maintain confidentiality and handle sensitive information professionally.
• Perform additional duties as assigned.

Executive Assistant

• Provide daily administrative support to lawyers and clients.
• Manage emails, calendars, files, deadlines, and client-related activities.
• Anticipate work requirements, manage priorities, and prepare meetings and briefings.
• Coordinate internal and client meetings, including agendas, rooms, catering, and technology support.
• Arrange lawyers’ travel and prepare itineraries in accordance with applicable policies.
• Provide backup support within the team and manage multiple competing tasks and deadlines.
• Prepare, edit, format, print, scan, and review a variety of legal and administrative documents.
• Proofread documents and check formatting, spelling, grammar, and clarity.
• Open, maintain, organize, and retrieve paper and electronic files, including complex legal and precedent files.
• Create, maintain, and store client files using the records management system.
• Receive, monitor, assess, and process emails, mail, faxes, and telephone calls.
• Prepare responses, route communications, and respond to routine client inquiries.
• Collaborate with lawyers, billing assistants, collections teams, and Finance to process invoices, overdue payments, client openings and KYC files, and conflict checks.
• Coordinate conferences, meetings, and events, including logistics, communications, catering, equipment, RSVPs, and travel.
• Coordinate business development activities, client entertainment, distribution lists, and sponsorship requests.
• Update client relationship management systems and track preferences, meetings, and meeting notes.
• Draft, review, and organize practice management, business development, and client-related documents.
• Coordinate and assign tasks among Resource, Billing, Finance, IT, Facilities, and other teams.
• Participate in training on new tools and train lawyers through one-on-one demonstrations.
• Support other lawyers and members of the Legal Support Services team.
• Manage confidential firm and client information.

Bilingual Legal Executive Assistant – Business Law

Manager

• Lead requirements gathering, business analysis, process mapping, QA, and solution design initiatives
• Collaborate with business stakeholders and development teams to document requirements, user stories, acceptance criteria, and testing activities
• Support the design, implementation, enhancement, and governance of business applications and technology-enabled solutions
• Develop and maintain training materials, SOPs, user guides, and supporting documentation
• Lead change management, communication, and adoption activities
• Provide training, troubleshooting, and ongoing support for business applications and innovation tools
• Manage content, data quality, and platform configurations
• Monitor project deliverables, manage risks and issues, and remove roadblocks
• Identify opportunities for process optimization, automation, and continuous improvement
• Lead and manage multiple concurrent projects from requirements gathering through implementation and transition to support
• Define project scope, objectives, requirements, timelines, budgets, and success measures
• Develop project plans, status reports, risk logs, and governance documentation
• Facilitate project meetings, workshops, and stakeholder discussions
• Manage risks, issues, dependencies, and change requests
• Track project progress, adoption metrics, and business outcomes

Manager, Innovation – 18-month Contract

• Lead requirements gathering, business analysis, process mapping, QA, and solution design initiatives
• Collaborate with stakeholders and development teams to document requirements, user stories, acceptance criteria, and testing activities
• Support design, implementation, enhancement, and governance of business applications and technology-enabled solutions
• Develop and maintain training materials, SOPs, user guides, and supporting documentation
• Lead change management, communication, and adoption activities
• Provide training, troubleshooting, and ongoing support for business applications and innovation tools
• Manage content, data quality, and platform configurations
• Monitor project deliverables, risks, and issues, and remove roadblocks
• Identify opportunities for process optimization, automation, and continuous improvement
• Lead multiple concurrent projects from requirements gathering through implementation and transition to support
• Define project scope, objectives, requirements, timelines, budgets, and success measures
• Develop project plans, status reports, risk logs, and governance documentation
• Facilitate project meetings, workshops, and stakeholder discussions
• Manage risks, issues, dependencies, and change requests
• Track project progress, adoption metrics, and business outcomes

• Lead requirements gathering, business analysis, process mapping, QA, and solution design for process improvement and digital transformation
• Collaborate with stakeholders and development teams to document requirements, user stories, acceptance criteria, and testing activities
• Support design, implementation, enhancement, and governance of business applications and technology-enabled solutions
• Develop and maintain training materials, SOPs, user guides, and supporting documentation
• Lead change management, communication, and adoption activities
• Provide training, troubleshooting, and ongoing support for business applications and innovation tools
• Manage content, data quality, and platform configurations
• Monitor project deliverables, manage risks and issues, and remove roadblocks
• Identify opportunities for process optimization, automation, and continuous improvement
• Lead multiple concurrent projects from requirements gathering through implementation and transition to support
• Define project scope, objectives, requirements, timelines, budgets, and success measures
• Maintain project plans, status reports, risk logs, and governance documentation
• Facilitate project meetings, workshops, and stakeholder discussions
• Manage risks, issues, dependencies, and change requests
• Track project progress, adoption metrics, and business outcomes

• Prepare, edit, format, print, scan and revise correspondence, memoranda, litigation documents, reports, forms, labels and other materials
• Coordinate and disperse tasks among resource groups and ensure timely completion
• Proofread documents and check formatting, spelling, grammar and clarity
• Assist lawyers with preparation and coordination of hearings and trials
• Record and monitor court appearance dates, pleadings and filing requirements
• Prepare basic court pleadings and courtroom visuals
• Coordinate service and filing of proceedings with agencies and courts
• Schedule and coordinate discoveries, expert witnesses and court-designated hearings
• Monitor evidence gathering
• Maintain knowledge of legal terminology, court rules, procedures and applicable medical terminology
• Manage large and complex files and maintain filing and retrieval systems
• Maintain calendars, key dates, meetings, appointments, due dates and client-related activities
• Coordinate lawyer travel arrangements, itineraries and travel expense reports
• Update client database contact information
• Coordinate client meetings, rooms, catering and audio-visual equipment
• Review and route incoming mail and faxes and process outgoing communications
• Screen and direct incoming calls and respond to routine client inquiries
• Assist with daily time-entry preparation and finalization
• Coordinate new Client and Matter openings with Finance for KYC
• Coordinate activities with functional area staff
• Provide backup support and perform other assigned duties
• Maintain and update job knowledge and technical skills through education opportunities

Senior Legal Assistant, Litigation

Auditor

• Conduct audits of engagement letters to ensure compliance with the Firm’s policies, regulatory requirements, and client obligations.
• Verify that engagement letters are complete, accurate, and consistent with approved templates and standard provisions.
• Identify potential compliance issues and escalate them as required.
• Track audit results and prepare reports highlighting trends and risks.
• Provide training to legal assistants and lawyers on engagement letter requirements and processes.
• Collaborate with lawyers, legal assistants, and relevant professionals to address identified gaps.
• Maintain records related to reviews, audit results, and corrective actions.
• Contribute to the development and updating of templates, standards, and best practices.
• Manage the administration of the Outside Counsel Guidelines (OCG) process, including client registrations in Intapp Intake, outside counsel referrals, key client lists, and terms in Intapp Terms.
• Review outside counsel requests and coordinate the collection of supporting documentation.
• Coordinate the review of outside counsel, engagement agreements, and related documentation.
• Ensure compliance with policies governing external legal service providers and relationship management.
• Track engagement renewals, terminations, and other key milestones.
• Serve as a point of contact for internal stakeholders regarding outside counsel matters and requirements.
• Prepare compliance and outside counsel activity reports, metrics, and dashboards.
• Identify process improvements and contribute to the implementation of operational efficiency measures.
• Lead the development, updating, and communication of policies and procedures.
• Assist in providing training and guidance to Firm personnel.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Perform other duties as assigned.

Bilingual Client Agreement Auditor

• Support the National Events team and Client Relations and gifting activities
• Support planning and execution of in-person, hybrid and virtual events
• Research, source and book venues, entertainment, gifting and other services
• Prepare onsite event materials
• Assist with onsite event registration and event delivery
• Monitor shared inboxes and respond to client event inquiries
• Update RSVPs and attendance in Salesforce
• Prepare event reports, metrics and data analysis
• Coordinate seasonal and ad hoc client gifting initiatives
• Process invoices and reconcile credit card statements
• Prepare and process event recordings for client distribution
• Collaborate with firm teams to fulfill event and gifting needs
• Keep the Client Relations Manager informed of project progress and escalation issues
• Contribute to Client and Markets and Client Relations team initiatives and special projects